Office Manager FTC (all genders)

The duration of this role is fixed, and the contract will have a length of 14 months, depending on the starting date.

• Participating in general office operation, keeping an office running smoothly and efficiently.
• Greeting and supporting visitors, answering incoming phone calls, dealing with correspondence and deliveries.
• Co-building positive work atmosphere - taking care of communication to our employees, responding to their inquiries and requests.
• Ordering office supplies and equipment, maintaining proper stock levels, placing orders as necessary, and researching new deals and suppliers.
• Contact with building services for repair work and with cleaning company
• Placing orders for trainings and materials for employees, booking of German courses, Ordering of job tickets
• Being the first point of contact to local suppliers, service providers
• Supporting arrangements for domestic and international travel
• Review and correction of travel expenses and other expenses and forwarding to Accounting
• Co-Managing company mobile phones.
• Managing office access cards.
• Keeping relevant records and ensuring they are up to date.
• File all incoming invoices to Sharepoint and forward them to SAP, SAP Verifier approval of invoices
• Cost tracking of Opex costs and reporting
• Payroll reporting für HR - cell phone bills and use of certain benefits (fitness vouchers, computer glasses, job ticket, climate ticket)
• Preparing communication, preparing and editing documents and records, copying, scanning, etc.
• Participating in planning and organizing company and office events, including meetings and training sessions.
• Company cars - Contact with Financial Services and car shop, insurance, fuel cards, general support for colleagues.
• Assisting with developing and implementing office policies (travel,...).
• Providing other administrative support and supporting additional projects whenever necessary.