Demast Pty Ltd
3 weeks ago
Office Manager
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Company information
- Company
- Demast Pty Ltd
- Location
- Australia, New South Wales, Sydney Region, Western Sydney, Parramatta Area, Smithfield Australia
- Posted
- 3 weeks ago
Job description
Organises and control the functions and resources of the office such as managing and implementing administrative systems and personnel.
Job Tasks and Duties:
Managing daily office operations to ensure efficiency and productivity
Preparing and maintaining accurate records, reports, and documentation
Managing filing systems (both physical and digital)
Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.
Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
Supporting managers with admin and procurement needs
Tracking job progress and updating systems accordingly
Ordering and managing materials and supplies for sites.
Assisting with onboarding, inductions, and training documentation
Maintaining employee records and leave registers
Coordinating medicals, tickets, and qualifications compliance
Maintaining WHS registers, documentation and incident reports
Ensuring company policies and procedures are up to date
Coordinating vehicle, equipment, and license compliance
Managing site safety documentation and updates
Keeping logbooks, registrations, and insurance up to date
Manage client and supplier relationships
Maintaining strong customer service and communication, resolving complaints or office operational issues as required
Ensuring SWMS, risk assessments, and safety procedures are current
Reporting and documenting incidents, near-misses, and hazards
Assisting with audits, compliance checks, and site safety requirements
Staying up to date with relevant legislation and regulations
Experience required:
AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.
What We Offer
Competitive pay
Supportive and collaborative work environment
Opportunities for growth and learning
Full time work if you pass the short probation period.
Required skills
- customer service
- communication
- regulations
- documentation
- growth opportunities
- accounting
- bookkeeping
- audits
- procurement
- insurance
- onboarding
- on-the-job training
- collaborative work environment
- personnel management
- office management
- report preparation
- client relationships
- complaint resolution
- risk assessments
- payroll
- inductions
- safety procedures
- logbooks
- legislation
- record keeping
- incident reporting
- learning opportunities
- company policies
- competitive pay
- materials management
- supplier relationships
- relevant experience
- incident reports
- swms
- filing systems
- company procedures
- office operations
- administrative systems
- permits
- compliance checks
- employee records
- registrations
- full-time work
- supportive work environment
- license compliance
- site safety requirements
- medical coordination
- probation period
- procedure implementation
- hazard reporting
- near-miss reporting
- supply management
- equipment compliance
- aqf diploma
- training documentation
- job progress tracking
- workflow prioritization
- vehicle compliance
- site jobs
- job dockets
- leave registers
- ticket compliance
- qualification compliance
- whs registers
- site safety documentation
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