Office Manager

% Manage all office correspondence, including emails and phone calls, ensuring timely
and professional responses.
% Maintain a well-organised and efficient office environment that supports
productivity and a positive workplace culture.
% Oversee calendar management for senior management, coordinating meetings and
client appointments to ensure there are no scheduling conflicts.
% Collect, scan, and distribute incoming mail and archive documents to ensure efficient
record-keeping and information flow.
% Act as the first point of contact for employees, Coordinate rostering, shift allocations
and leave, providing day-to-day support and ensuring staff policies, procedures, and
internal communications are kept up to date.
% Maintain accurate records of office supplies and inventory, ensuring all equipment
and resources are well-maintained, fully stocked, and operating efficiently at all
times.
% Collaborate closely with senior management to coordinate the onboarding of new
staff, support ongoing training initiatives, and ensure employees are well informed
of company policies, procedures, and workplace standards.
% Ensure compliance with WHS, Chain of Responsibility, fatigue management and
company policies; coordinate site inductions, toolbox talks and training/admin
records.
% Coordinating recruitment assistance, onboarding, inductions, timesheet and payroll
data entry, and maintaining accurate personnel files
% Implement office procedures and continuous-improvement initiatives to streamline
admin workflows and handover processes.
% Plan, coordinate, and oversee both internal and external events, including staff
functions and client-facing events, ensuring all activities are executed professionally
and align with business objectives.

% Promptly address enquiries and proactively resolve issues as they arise, providing
timely support to staff and clients while maintaining a high standard of service and
professionalism.