Office Manager (6 months contract)

As the Office Manager, you will play a pivotal role in ensuring the smooth day-to-day operation of our Singapore office. You’ll provide facilities that reflect and support a professional work environment while fostering a cohesive and collaborative team culture across all staff.

This is a dynamic position that combines operational excellence, people engagement, and proactive problem-solving. If you thrive in a fast-paced environment and enjoy making things run seamlessly, we’d love to hear from you.

Key Responsibilities
•  Switchboard maintenance, screening of all phone calls and update telephone directory
•  Responsible and oversee the day-to-day administrative functions
•  Courier and mailing services
•  Arrange refreshment for office meetings/seminars
•  Manage meeting agenda and follow up on open issues
•  Ordering of stationery, name cards, office supplies and pantry stocks
•  Ensure tidiness of the office/meeting rooms
•  Ensure invoices tracker are input timely
•  Update company organization chart flow board
•  Set up workstation, locker and designated seat for new joiner
•  Prepare materials for board meetings
•  Ordering gift baskets for births and wreaths for demise of employees/relatives
•  EDM emails for festive season
•  PO creation and receipt PO on D365
•  Coordinate for events planning (Townhall, fund charity, year-end party)
•  Support Singapore business generation for bids & proposal
•  Support Project & Cost management team for final accounts printing
•  Onboarding for new hires
•  Employee exit clearance form
•  Manage the company calendar movements and booking of meeting rooms
•  Manage tenancy agreements, renewal and ongoing tenancy matters etc
•  Ensures the operations of the company are within a secure, efficient and organized work environment
•  Knowledge on ISO9001:2008, ISO14001:2004 and ISO 45001: 2018
•  Fire warden and SDO office & SGSecure representative
•  Any other ad-hoc duties assigned