Office Manager (6 months contract)

As the Office Manager, you will play a pivotal role in ensuring the smooth day-to-day operation of our Singapore office. You’ll provide facilities that reflect and support a professional work environment while fostering a cohesive and collaborative team culture across all staff.

This is a dynamic position that combines operational excellence, people engagement, and proactive problem-solving. If you thrive in a fast-paced environment and enjoy making things run seamlessly, we’d love to hear from you.

Key Responsibilities

• Reception & Client Service: Act as the first point of contact for visitors and clients, ensuring a professional and welcoming experience.
• Facilities Management: Oversee leases, OH&S compliance, office maintenance, cleaning, furniture, IT and telephone facilities, and company vehicles.
• Quality Assurance: Maintain Business Management System certification and compliance.
• Office Operations: Organize office communications, supplies, hot desk bookings, catering, events, and travel arrangements.
• IT & Communications: Coordinate procurement of ICT hardware, software, and networks; manage support services and online systems.
• Financial Administration: Manage office expenditure, banking processes, and related reporting.
• HR Support: Facilitate onboarding and departure processes, training support, and etc.
• Project Administration: Provide administrative support to project teams as required.
• Leadership Support: Maintain calendars for core activities (invoicing, timesheet cut-off), key meetings (Town Hall, B2B, YPF).