Office Assistant Vehicle Processing Center | Zeebrugge

Job Description


Content of the administration
Together with the client, develop and optimize administrative workflows and order codes, so that the correct assignments are carried out on the work floor, the follow-up by the logistics-administrative employees proceeds optimally, and the invoicing is correct.
Preparation of correct specifications, both according to the applicable repair methods and the rules of the art, as well as according to the price agreements with the client. Be responsible for claiming logistical and warranty repairs and registering own damage.

Align the invoicing process with the client and ICO's accounting department, so that payments can be processed correctly and on time. Strive for 100% automated invoicing, with assurance of complete and correct manual invoicing where necessary.
Coordinate purchases (e.g., accessories and repair parts) and ensure correct booking at the right cost center, in alignment with production accounting and the warehouse. Oversee complete and correct payment and/or re-invoicing.

Training, Work Distribution, and Follow-up
You are responsible for ensuring administrative tasks are covered throughout the entire year. In other words: the work distribution within the team must be organized in such a way that it is continuously guaranteed. Additionally, you will provide the necessary training within your team, so that there is sufficient flexibility and the right skills are present, taking into account fixed costs.
Innovation and Optimizations
To tackle new challenges, we continue to invest in innovation. You are proactive in suggesting improvements, discuss them with the VPC Manager, and take the necessary initiative. An important focus is keeping the repair tools, warehouse modules, and claims systems up-to-date.

Reporting and Communication
You report to clients in a customer-friendly and professional manner. In consultation with the CSMs and CSEs, you will coordinate who is responsible for which administrative tasks and customer communication.

People Management
Resolving problems within the team and ensuring the training and motivation of employees.
Formally and informally coach employees, including organizing and following up on training needs and desires.
Recruiting new employees, including temporary staff, under the direction of the VPC Manager.

Profile
Technical Competencies
PC: Excel (thorough), Word, e-mail
Languages: Dutch and English
Driver's license: B
Job-Specific Competencies
Planning, organizing, and following up
Coaching and task-oriented leadership
Strong communication skills
Punctual and driven in setting up new workflows and problem-solving
Stress-resistant
Team player with a strong sense of responsibility
Offer
• Permanent contract
• Location: Zeebrugge
• Bachelor's degree in an administrative field
• 38-hour week
• Day shift
• Values: Integrity, Intensity, Innovation
• Meal vouchers and eco-cheques
• Group insurance
• Hospitalization insurance
• Cafeteria plan
• Various training opportunities



Are you the right candidate?
Don't wait any longer and apply now via the application button with your CV. We will respond to your application as soon as possible.
You can also email your CV with the reference to: [email protected]

Would you prefer to make an appointment? Please call to schedule the appointment: 050 44 61 30

Always mention reference 48794
Good luck and hopefully see you soon!