Office Administrator (Laboratory and Food Production)

Our client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.

Location: On-site, office based in Pretoria.
Type: Full-time

Salary offered: Roughly R15 000 CTC per month (dependent on experience)

• Inbound & Records: Receive raw materials, packaging, and related items; capture receipts accurately in the food safety management system (FSMS) and internal trackers.
• Stock Control (Retail): Monitor on-site retail inventory; reconcile counts and resolve variances.
• Finance Admin: Capture supplier invoices; generate retail invoices; assist with reconciliations, resolve invoice queries, process credits, returns, and stock replacements.
• Front Office: Manage reception, welcome visitors, and maintain sign-in/FSMS compliance records.
• Office Ops: Handle general office duties and purchasing; keep supplies and documentation organised.
• Communication: Draft letters and manage day-to-day admin correspondence.
• Sales Support: Assist retail representatives with admin tasks and sourcing of marketing materials.
• FSMS Support: Prepare documentation for new raw materials; maintain up-to-date FSMS records.
• Basic HR Admin: Provide entry-level HR administrative assistance as required.

Requirements

• Strong administrative skills with exceptional attention to detail.
• Ability to solve problems independently and manage priorities without close supervision.
• Professional written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with FSMS and/or inventory management systems (advantageous).
• Fully literate with strong reading and writing ability.
• Own reliable transport.
• Full-time, on-site availability.

• Enjoy variety and context-switching across operations, finance admin, and office management.
• Take ownership, follow through on tasks, and keep clean, audit-ready records.
• Bring a service mindset to colleagues, suppliers, and visitors alike.