Office Administrative Assistant

Key Responsibilities:

1. Procurement & Vendor Management

• Hardware & Swag: Manage procurement of laptops, networking gear, and event-specific merchandise for hackathons and bootcamps.
• Vendor Relations: Negotiate contracts and maintain relationships with vendors, service providers, and office suppliers.
• Cost Optimization: Monitor procurement budgets and identify cost-saving opportunities without compromising quality.

2. IT Administration & Asset Management

• Onboarding/Offboarding: Manage the IT setup for new joiners (laptop provisioning, access management, software credentials).
• Software Stack: Manage licenses, subscriptions (SaaS tools), and ensure internal security protocols are followed.
• L1 Tech Support: Act as the first point of contact for internal hardware issues, minor network troubleshooting, and basic IT maintenance.

3. Office & Event Administration

• Facility Management: Oversee day-to-day office operations, ensuring a smooth, productive environment.
• Event Logistics Support: Assist with the logistical side of offline hackathons or bootcamps (e.g., coordinating courier shipments for tech hardware, event kit management).
• Documentation: Maintain clear records of all assets, contracts, and operational processes.

The Ideal Profile:

• Tech Literacy: You aren't just an admin; you understand hardware specs, cloud SaaS tools (Google Workspace, Slack, etc.), and how to troubleshoot basic IT issues.
• Resourcefulness: We are a lean, fast-moving team. You find solutions, not excuses.
• Procurement Mindset: You enjoy the hunt for the best vendor/price and understand the lifecycle of asset management.
• Communication: You can effectively manage vendors, support internal team members, and coordinate logistical details.