Filtec Limited
8 months ago
Office Admin Support & Scheduling Assistant
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Company information
- Company
- Filtec Limited
- Location
- New Zealand, North Island, Auckland New Zealand
- Posted
- 8 months ago
Job description
About us:
FILTEC is a specialist in end-to-end water and wastewater treatment solutions, supporting safe drinking water, industrial processes, and healthy waterways. With 30+ years of experience, we combine technology, expertise, and proven project delivery to make water safer throughout New Zealand and Australia.
Location: FILTEC Office, 102A Carbine Road, Mt Wellington, Auckland
Hours: 40 hours per week
Office Admin Support & Scheduling Assistant
We are seeking a highly organized and reliable Office Admin Support & Scheduling Assistant to support day-to-day administrative operations and manage scheduling efficiently. This role is ideal for someone who enjoys keeping things running smoothly, has strong attention to detail, and communicates confidently with internal teams and external contacts.
What you'll be doing:
FILTEC is a specialist in end-to-end water and wastewater treatment solutions, supporting safe drinking water, industrial processes, and healthy waterways. With 30+ years of experience, we combine technology, expertise, and proven project delivery to make water safer throughout New Zealand and Australia.
Location: FILTEC Office, 102A Carbine Road, Mt Wellington, Auckland
Hours: 40 hours per week
Office Admin Support & Scheduling Assistant
We are seeking a highly organized and reliable Office Admin Support & Scheduling Assistant to support day-to-day administrative operations and manage scheduling efficiently. This role is ideal for someone who enjoys keeping things running smoothly, has strong attention to detail, and communicates confidently with internal teams and external contacts.
What you'll be doing:
- Reception duties – First contact for all visitors at the Auckland based Head Office and callers across New Zealand, ensuring positive first experience with Filtec.
- Scheduling duties - Schedule and coordinate service appointments and job allocations. Assist the Service Coordinator with daily operational tasks. Track service requests, work orders, and job progress.
- Coordination tasks: Supporting the wider business, service teams and customers.
- Office management for 102A Carbine Road – Oversee the general upkeep and smooth operation of the office, including ordering and maintaining office supplies and stationery.
- Travel bookings – Assist with travel and accommodation bookings for the business
- Onboarding and induction – Support the onboarding process for new employees by preparing induction materials, scheduling meetings, and coordinating setup activities.
- Event management and catering – Assist in planning and organizing company events, meetings, and catering arrangements, including morning teas and departmental lunches.
- IT Support: Coordinating with our IT provider for issues/ticket resolution and ensuring smooth operation of office technology and equipment.
- Fleet Management: Responsible for RUCs and registration management of vehicles and managing fuel cards
- General Administrative Support: Provide additional office and administrative assistance as required to support the wider business operations.
- Proven experience in an administrative or scheduling & coordination role
- Good verbal, written and presentation communication skills
- Confident, proactive and uses initiative
- Displays integrity and professionalism
- Effective at prioritizing, ability to multitask and managing workload
- Demonstrates self-motivation and drive
Required skills
- new zealand
- it support
- office management
- australia
- fleet management
- reception duties
- travel bookings
- coordination tasks
- water and wastewater treatment
- end-to-end water and wastewater treatment solutions
- scheduling duties
- onboarding and induction
- event management and catering
- general administrative support
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