Microsoft 365 & Intune Administrator:in (m/f/d)

We are the backbone of some non-profit organizations in Berlin. We build reliable and secure IT solutions so that associations, foundations, and NGOs can concentrate on what matters most: their mission. With us, you build IT that supports – instead of just processing tickets.

Our clients are organizations like the German Children's Fund, the Berlin Technology Foundation, or the World Bank Group – people who change things with their work. And you ensure that their IT functions reliably.

Your Role

With us, you are the person for Microsoft 365 and Intune. You decide how a tenant is set up, which policies apply to accounts and devices, and how data cleanly lands in SharePoint from the old file server. Before any changes are made for clients, you plan them – from the inventory analysis to the target state to the cut-over – and then implement them with the team. Our IT support works according to your standards and feeds back to you what is problematic in daily operations.

What You Do With Us

Microsoft 365 & Entra ID

• Setting up and cleaning up tenants: roles, licenses, groups, guest access, and clear naming conventions

• Managing Exchange Online: mailboxes, distribution lists, mail flow, spam and phishing protection, SPF, DKIM, and DMARC

• Structuring SharePoint and Teams so that sites, libraries, and permissions are still understandable in two years

• Securing identities: MFA, Conditional Access, emergency accounts, and permission concepts in Entra ID

Intune & End Devices

• Managing Windows devices via Intune: configuration and compliance policies, updates, and app rollouts

• Planning and executing device rollouts and Windows 11 transitions, preferably with Autopilot

• Setting up Microsoft Defender for Business and evaluating alerts

• Integrating Apple devices where clients work in a mixed environment, via Intune and Apple Business Manager

Migrations & Projects

• Conducting inventory analyses at clients' sites and developing a target state from them: Where should the IT be in one to two years?

• Planning and implementing migrations: from file servers to SharePoint, from Google Workspace to Microsoft 365, from tenant to tenant, or out of the local Active Directory

• Implementing the plan yourself: test run, cut-over on the weekend, fallback plan, and post-migration support for users

• Documenting concepts in a way that management and the board can make decisions: with options, costs, and risks

• Estimating effort realistically and preparing proposals together with management

Copilot, AI & Automation

• Introducing Microsoft 365 Copilot and other AI tools to clients – with organized permissions, sensitivity labels, and clarified data protection

• Automating recurring tasks: PowerShell, Microsoft Graph, or Power Automate

Support & Training

• Second level of escalation for everything related to Microsoft 365 and end devices – on-site in Berlin

• Explaining technical decisions clearly, even to management without an IT background

• Short security and application training sessions for our clients' employees

What You Should Bring

• You work primarily on-site: in the office in Schöneberg and occasionally at our clients' locations in Berlin, plus up to 2 days of home office per week.

• Training as an IT Specialist System Integration or at least two years of practical experience in administration

• In-depth experience with Microsoft 365 at an administration level: tenant structure, Exchange Online, SharePoint/OneDrive, Teams, Entra ID

• Practical experience with Intune: policies, compliance, app rollouts – you define standards, not just apply them

• You think in concepts first, then in clicks: You have already planned and executed a Microsoft 365 migration or a larger device rollout yourself and can document it clearly

• Responsible use of AI: You enjoy using AI tools and check their results before they reach clients. You do not execute a script you do not understand, and you only provide client data to approved tools

• Very good German language skills (at least C1 level) and good English language skills, both written and spoken

• You explain technology clearly, friendly, and with patience

Nice to have

• Microsoft certifications such as MS-102, MD-102, or SC-300

• Experience with Autopilot, Defender for Business, or Microsoft Purview

• Tenant-to-tenant migrations or replacing Entra ID hybrid setups

• Exposure to Google Workspace or Apple device management

• Experience with Microsoft licenses for non-profit organizations and exposure to non-profit, NGO, or foundation sectors

Do you feel more at home with the entire spectrum, including network, backup, and security? Then also check out our position as an IT Administrator for Non-Profits.

What We Offer You

• Salary: €48,000 – €68,000 gross/year (depending on experience)

• Full-time, 40 hours per week

• Work with meaning: you support organizations that make a social impact

• Scope for design: You decide what our Microsoft 365 standards look like – no corporate approval process

• Small, growing team with short communication lines

• AI tools in daily work: provided and encouraged, with clear rules

• Inviting office (good coffee!) in Berlin-Schöneberg and 1-2 home office days per week for concepts, documentation, and scripts

• Paid further training, for example, for Microsoft certifications

• Regular team outings – team trip to the mountains or the sea

• Deutschlandticket or gym membership, plus €50 in benefits in kind per month

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