Management Assistant Command Office NLD JFC

Job Features

LocationThe HagueContract duration2 yearsHours per week38 - 38Monthly salary€3,169.00 - €4,179.00Salary levelCivil Servant Scale IBBAD 06 - Civil Servant Scale IBBAD 06LevelMBO 4FieldAdministrative / SecretarialJob number80466Employment TypeTemporary appointment with a view to permanent employmentJob groupCivilian

Job Description

Activities
Provide management and secretarial support
- scheduling and monitoring the agenda of the COM/DCOM (and COS) in consultation and reminding them of agreed appointments;
- (coordinates) secretarial (administrative) management, taking into account set priorities;
- (coordinates) handling various and diverse inquiries, requests, and conversations by nature and content;
- coordinates complex information flows;
- acts as a "buffer" to the internal organization and external environment;
- based on an assessment of importance and urgency, establishing connections and weighing the consequences of actions, monitoring progress and completion, signaling, and following up;
- providing information of a general substantive and procedural nature and administrative and organizational processes;
- ensuring reporting, minute-taking and drafting and preparing documents, and handling correspondence on general instructions, administrative, logistical, and organizational support of a general nature;
- receiving and attending to visitors;
- creating and maintaining work files;
- compiling (management) overviews.

Scope of Action
- the employee is accountable for the quality of the secretarial, organizational, and administrative support activities;
- internal secretarial-administrative procedures and guidelines serve as the basis for carrying out the work;
- the employee decides on the planning, approach, and execution of the work.

Job Requirements

Qualifications
Work / intellectual level
- MBO (vocational secondary education) work and intellectual level;
- Secretarial training (Schoevers)

Experience:
- Some relevant work experience.

Job-related training:
- Good command of Windows-based MS Office programs, such as Excel, Word, and PowerPoint;
- Good command of standard office applications and (automation) systems used for internal business operations and project management;
- Knowledge of internal administrative and business operations rules and procedures, including handling classified information;
- Knowledge of the structure and working methods (policy and business operations) of central and decentralized governments;
- Knowledge of and affinity with the specific department and basic knowledge of the chain partners / relationships with whom much collaboration occurs;
- Knowledge of current dossiers and their associated prioritization, and knowledge of the division of labor (who does what within the dossier);
- Communicative skills with a good command of the Dutch language in word and writing.

Competencies / behavioral characteristics:
- Multitasking
- Customer orientation
- Planning and organizing
- Teamwork
- Integrity
- Learning ability
- Communicating
- Flexible
- Initiative
- Honest
- Proactive
- Independent
- Planning & Organizing
- Analyzing
- Stress resistant

Knowledge, insight, and skills
- knowledge of management support methods and techniques, secretarial management, and general secretarial-administrative procedures and regulations;
- general substantive knowledge of and insight into current (interrelated) policy topics and processes, knowledge of standard documentation and archiving techniques;
- insight into civil service and political interests and sensitivities, into primary processes, into administrative, organizational, and functional relationships;
- skill in acting as a buffer to political-administrative and senior civil service levels with third parties (external and foreign relations);
- skill in collecting and presenting data and compiling management information;
- skill in secretarial (administrative) management, in coordinating complex information flows and processes, and in weighing consequences, interests, priorities, etc.

Terms of Employment

Salary levelCivil Servant Scale IBBAD 06 - Civil Servant Scale IBBAD 06Salary descriptionthe salary is based on a 38-hour workweekMonthly salary€3,169.00 - €4,179.00Employment TypeTemporary appointment with a view to permanent employmentContract duration2 yearsMinimum hours per week38Maximum hours per week38

Other Terms of Employment

The Ministry of Defence places great importance on personal growth and career development and offers numerous opportunities for this. In addition to your salary, you will receive an Individual Choice Budget (IKB). The IKB consists of money (16.33% of your gross annual salary) and time. With the IKB, you make choices that suit you and can customize part of your employment conditions yourself. For example, you can choose to have a portion of your monthly income paid out when you wish. You can also convert this budget into leave or spend it on tax-friendly goals.

We also believe it is important that you can combine working at Defence with your private life. Various leave arrangements (e.g., 75% paid parental leave) and flexible working hours contribute to a good balance. It is also possible to (temporarily) reduce your working hours by a few hours per week and build up extra IKB hours. In addition to a pension scheme with ABP, you will receive a monthly commuting allowance or, under favorable conditions, you can opt for a public transport season ticket with unlimited travel throughout the Netherlands. If you only use the public transport season ticket for commuting, you do not have to pay a contribution for it.

Special Conditions

• A security investigation is part of the selection procedure; for this, Dutch nationality or a combined residence and work permit (GVVA) is required.
• An assessment may be part of the selection procedure.
• Your application documents will be destroyed no later than three months after the completion of the selection procedure.
• The vacancy is published both internally and externally within Defence. Potential internal candidates will be considered first in the selection procedure before the selection is extended to external candidates.
• The Ministry of Defence is committed to employing staff who fall under the target group of the Job Opportunities Act. If you fall into this target group and are registered in the target group register, we invite you to apply! Together with you, we will assess if and how you can potentially fulfill this function.
• Defence is an organization where integrity and professionalism are paramount. The way Defence employees should interact with each other is described in the Defence Code of Conduct. The code of conduct forms the basis of what Defence understands by integrity. As an organization, we consider it important that new employees are aware of the Defence Code of Conduct. More information about this can be found at: https://www.defensie.nl/onderwerpen/integriteit.
• Solicitation for this advertisement is not appreciated.

More about the Job Group

Organization Name

Ministry of Defence

Organization Description

The Ministry of Defence consists of the Staff of the Ministry (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, the Defence Support Command, and the Materiel and IT Command.

We are Defence. Indispensable in a world full of unrest. We protect what is dear to us. We fight for a world where people can live in freedom and safety. Because we are convinced that every person deserves that. That is our mission and for that, we go on a mission.

Defence has approximately 74,000 employees, making it one of the largest employers in the Netherlands. At the Staff of the Ministry, located at the Plein in The Hague, approximately 4,000 civilians and military personnel work.

Organization URL

www.defensie.nl

Department Name

Staff of the Ministry

Department Description

The activities are carried out within the NLD- Joint Force Command (NLD JFC), which directs all deployments of the Dutch Armed Forces at the operational level. The Commander NLD JFC reports directly to the Chief of Defence (CDS) and directs all deployments of the Dutch Armed Forces at the operational level. The NLD JFC provides multi-domain Command & Control at the operational level and translates the strategic objectives set by the CDS into operations ('strategy to task'). It ensures coherence and synchronization with non-military actors and capabilities and sets priorities. The JFC is housed at the Plein Kalvermarkt complex in The Hague.

The JFC consists of a Commander, Deputy Commander, Chief of Staff with staff support. Furthermore, the JFC comprises the departments J1 (Personnel), J2 (Intelligence), J3 (Operations), J4 (Logistics), JMed (Medical), J5 (Planning), J6 (CIS & IT), J7 (Training & Exercise and Lessons Learned), J8 (Finance), J9 (CIMIC), J10 (STRATCOM), JCyber, and an Integration & Support department. The JFC is supported in its activities by officials from other directorates, defence units, and external (inter)national agencies.

This function falls within the Command Office (COM office) and supports the Commander (COM) in directing NLD JFC. The COM office consists of a Deputy Commander (DCOM), a Major-Adjutant for general support of the Commander, and Management Support, consisting of two management assistants, who support both the COM and DCOM. Additionally, the Commander has a Commanders Advisory Group (CAG) for requested and unrequested advice and support on areas including governance, political-administrative developments, transition progress, and cooperation with external public and private partners. The Commander also has a Transition Team for the further development of the organization.

Department URL

www.defensie.nl/organisatie/bestuursstaf

Contact Persons

For more information about this vacancy:

Recruitment and Selection
[email protected]

For more information about the application procedure:

Recruitment and Selection
[email protected]

Location: The Hague Level: MBO 438 hours per week €3,150 ~ €4,200 salary Administrative / secretarial management assistant command office nld jfc (522346) This is what you will do

Activities
Provide management and secretarial support
- scheduling and monitoring the agenda of the COM/DCOM (and COS) in consultation and reminding them of agreed appointments;
- (coordinates) secretarial (administrative) management, taking into account set priorities;
- (coordinates) handling various and diverse inquiries, requests, and conversations by nature and content;
- coordinates complex information flows;
- acts as a "buffer" to the internal organization and external environment;
- based on an assessment of importance and urgency, establishing connections and weighing the consequences of actions, monitoring progress and completion, signaling, and following up;
- providing information of a general substantive and procedural nature and administrative and organizational processes;
- ensuring reporting, minute-taking and drafting and preparing documents, and handling correspondence on general instructions, administrative, logistical, and organizational support of a general nature;
- receiving and attending to visitors;
- creating and maintaining work files;
- compiling (management) overviews.

Scope of Action
- the employee is accountable for the quality of the secretarial, organizational, and administrative support activities;
- internal secretarial-administrative procedures and guidelines serve as the basis for carrying out the work;
- the employee decides on the planning, approach, and execution of the work.

This is what you will receive Salary levelCivil Servant Scale IBBAD 06 - Civil Servant Scale IBBAD 06Salary descriptionthe salary is based on a 38-hour workweekMonthly salary€3,169.00 - €4,179.00Employment TypeTemporary appointment with a view to permanent employmentContract duration2 yearsMinimum hours per week38Maximum hours per week38 This is what we offer

The Ministry of Defence places great importance on personal growth and career development and offers numerous opportunities for this. In addition to your salary, you will receive an Individual Choice Budget (IKB). The IKB consists of money (16.33% of your gross annual salary) and time. With the IKB, you make choices that suit you and can customize part of your employment conditions yourself. For example, you can choose to have a portion of your monthly income paid out when you wish. You can also convert this budget into leave or spend it on tax-friendly goals.

We also believe it is important that you can combine working at Defence with your private life. Various leave arrangements (e.g., 75% paid parental leave) and flexible working hours contribute to a good balance. It is also possible to (temporarily) reduce your working hours by a few hours per week and build up extra IKB hours. In addition to a pension scheme with ABP, you will receive a monthly commuting allowance or, under favorable conditions, you can opt for a public transport season ticket with unlimited travel throughout the Netherlands. If you only use the public transport season ticket for commuting, you do not have to pay a contribution for it.

This is what we ask

Qualifications
Work / intellectual level
- MBO (vocational secondary education) work and intellectual level;
- Secretarial training (Schoevers)

Experience:
- Some relevant work experience.

Job-related training:
- Good command of Windows-based MS Office programs, such as Excel, Word, and PowerPoint;
- Good command of standard office applications and (automation) systems used for internal business operations and project management;
- Knowledge of internal administrative and business operations rules and procedures, including handling classified information;
- Knowledge of the structure and working methods (policy and business operations) of central and decentralized governments;
- Knowledge of and affinity with the specific department and basic knowledge of the chain partners / relationships with whom much collaboration occurs;
- Knowledge of current dossiers and their associated prioritization, and knowledge of the division of labor (who does what within the dossier);
- Communicative skills with a good command of the Dutch language in word and writing.

Competencies / behavioral characteristics:
- Multitasking
- Customer orientation
- Planning and organizing
- Teamwork
- Integrity
- Learning ability
- Communicating
- Flexible
- Initiative
- Honest
- Proactive
- Independent
- Planning & Organizing
- Analyzing
- Stress resistant

Knowledge, insight, and skills
- knowledge of management support methods and techniques, secretarial management, and general secretarial-administrative procedures and regulations;
- general substantive knowledge of and insight into current (interrelated) policy topics and processes, knowledge of standard documentation and archiving techniques;
- insight into civil service and political interests and sensitivities, into primary processes, into administrative, organizational, and functional relationships;
- skill in acting as a buffer to political-administrative and senior civil service levels with third parties (external and foreign relations);
- skill in collecting and presenting data and compiling management information;
- skill in secretarial (administrative) management, in coordinating complex information flows and processes, and in weighing consequences, interests, priorities, etc.

This is where you will work

The activities are carried out within the NLD- Joint Force Command (NLD JFC), which directs all deployments of the Dutch Armed Forces at the operational level. The Commander NLD JFC reports directly to the Chief of Defence (CDS) and directs all deployments of the Dutch Armed Forces at the operational level. The NLD JFC provides multi-domain Command & Control at the operational level and translates the strategic objectives set by the CDS into operations ('strategy to task'). It ensures coherence and synchronization with non-military actors and capabilities and sets priorities. The JFC is housed at the Plein Kalvermarkt complex in The Hague.

The JFC consists of a Commander, Deputy Commander, Chief of Staff with staff support. Furthermore, the JFC comprises the departments J1 (Personnel), J2 (Intelligence), J3 (Operations), J4 (Logistics), JMed (Medical), J5 (Planning), J6 (CIS & IT), J7 (Training & Exercise and Lessons Learned), J8 (Finance), J9 (CIMIC), J10 (STRATCOM), JCyber, and an Integration & Support department. The JFC is supported in its activities by officials from other directorates, defence units, and external (inter)national agencies.

This function falls within the Command Office (COM office) and supports the Commander (COM) in directing NLD JFC. The COM office consists of a Deputy Commander (DCOM), a Major-Adjutant for general support of the Commander, and Management Support, consisting of two management assistants, who support both the COM and DCOM. Additionally, the Commander has a Commanders Advisory Group (CAG) for requested and unrequested advice and support on areas including governance, political-administrative developments, transition progress, and cooperation with external public and private partners. The Commander also has a Transition Team for the further development of the organization.

The Ministry of Defence consists of the Staff of the Ministry (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, the Defence Support Command, and the Materiel and IT Command.

We are Defence. Indispensable in a world full of unrest. We protect what is dear to us. We fight for a world where people can live in freedom and safety. Because we are convinced that every person deserves that. That is our mission and for that, we go on a mission.

Defence has approximately 74,000 employees, making it one of the largest employers in the Netherlands. At the Staff of the Ministry, located at the Plein in The Hague, approximately 4,000 civilians and military personnel work.

Special Conditions

• A security investigation is part of the selection procedure; for this, Dutch nationality or a combined residence and work permit (GVVA) is required.
• An assessment may be part of the selection procedure.
• Your application documents will be destroyed no later than three months after the completion of the selection procedure.
• The vacancy is published both internally and externally within Defence. Potential internal candidates will be considered first in the selection procedure before the selection is extended to external candidates.
• The Ministry of Defence is committed to employing staff who fall under the target group of the Job Opportunities Act. If you fall into this target group and are registered in the target group register, we invite you to apply! Together with you, we will assess if and how you can potentially fulfill this function.
• Defence is an organization where integrity and professionalism are paramount. The way Defence employees should interact with each other is described in the Defence Code of Conduct. The code of conduct forms the basis of what Defence understands by integrity. As an organization, we consider it important that new employees are aware of the Defence Code of Conduct. More information about this can be found at: https://www.defensie.nl/onderwerpen/integriteit.
• Solicitation for this advertisement is not appreciated.

Ask your question freely

For more information about this vacancy:

Recruitment and Selection
[email protected]

For more information about the application procedure:

Recruitment and Selection
[email protected]