Investment Coordinator

Discover a career with purpose at MBIE Discover a career with purpose at MBIE Investment Coordinator * Ministry of Business, Innovation & Employment (MBIE) | Wellington CBD * Permanent, Full-Time | $68K–$77K per annum + Kiwisaver * Grow your career with purpose and impact. Tēnei tūranga - About the Role: Join MBIE’s Investment Operations team and help deliver science and innovation funding – such as the Catalyst Fund – that makes a real difference for Aotearoa New Zealand. This operational role is ideal for someone with 2–4 years’ experience in project planning and coordination, administration, or grants/funding roles who is looking to grow capability in funding operations and contract administration within a fast-paced, detail-focused environment. You will plan and coordinate end-to-end funding rounds, provide professional support to applicants and contract holders, assist with contract administration and other administrative tasks, and contribute to continuous business improvements. This role suits someone who values accuracy, enjoys structured and routine work, delivers great customer service, and brings strong attention to detail, collaboration skills, and confidence learning new online systems. What you will do * Plan and coordinate timelines and processes for end-to-end funding rounds. * Provide timely, professional support to external enquiries (email and 0800 support line). * Assist with contract administration, including contract set-up, variations, and related processes. * Support team with a range of administrative tasks, including data entry, document formatting, quality checks, meeting logistics, and other duties as required. * Support configuration and testing of funding templates in MBIE’s online system. * Work collaboratively across the branch and organisation to support efficient funding delivery and continuous improvements. Please refer to the Job Description for more details. Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required What we are looking for * 2 – 4 years’ relevant experience in project planning and coordination, administration, or grants/funding roles (government or funding operations experience desirable). * Strong attention to detail and accuracy, with confidence working in structured, routine processes. * Proficiency in MS Office and a proven ability to learn online systems and digital workflows quickly. * Customer-focused, with experience managing external enquiries by email and phone. * Strong organisation skills, able to manage competing priorities and deadlines without compromising quality. * Effective relationship management and collaboration skills. * Clear, professional written and verbal communication for a range of audiences. * Proactive and solution focused, adaptable in a fast paced environment with changing priorities. * Legal right to live and work in New Zealand. What you will enjoy * A supportive, inclusive team that values collaboration, communication, respect, accountability and professionalism. * A modern, well-located workplace in central Wellington. * Opportunities to develop your skills and build a career in funding operations. * Meaningful work that contributes to Aotearoa New Zealand’s science and innovation system. About the Science System Investment and Performance branch We develop, manage and assess scientific investments to meet New Zealand's economic, social and environmental goals. We do this: • through a portfolio approach, based on broad scientific knowledge within the branch, and the contribution of specialised expertise from the sector (e.g. through Panels and assessors). • through sector stewardship, working as a credible partner and neutral broker within the sector and across government to facilitate discussions and identify opportunities. • as a smart operator, with both scientific and government sector credibility, and the ability to marry these to find practical solutions. • by being the expert on best practice and running efficient, clear processes. Ētahi kōrero mō MBIE - About MBIE: MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable. People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours. * Mahi Tahi – Better Together * Māia – Bold and brave * Pae Kahurangi – Build our Future * Pono Me Te Tika – Own It Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'. MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities. E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. Me pēhea te tono - How to Apply: Click here to view a position description. All applications must be submitted via our online process. Your application must include a CV and Cover Letter detailing your motivation and suitability for the role. We can't wait to hear from you! Email Matt Guy at [email protected] quoting ref MBIE/17994 if you have any further questions. Applications close on 1st of February 2026