Inspector

Place of work: Chorzów

Your responsibilities

• Handling HR matters for the Center's employees, in cooperation with the Shared Services Center, particularly regarding documentation related to employment and termination of employment, maintaining personnel files, recording working time and holidays, determining employee entitlements, medical examinations, employee benefits, and operating the Wizja.Net system;
• Handling matters related to the Company Social Benefits Fund and Employee Capital Plans;
• Coordinating and verifying procurement documentation for goods and services necessary for the Center's tasks, including preparing requests for quotations, comparing offers, market research notes, protocols, and draft contracts;
• Monitoring the completeness, formal correctness, and timeliness of procurement documentation provided by employees, supporting employees in applying current procedures, and cooperating with the legal department regarding documentation and draft contracts;
• Maintaining records and procurement documentation, and providing administrative support for matters related to entering into and executing contracts;
• Preparing drafts of regulations, procedures, instructions, ordinances, and other internal documents related to the Center's operation;
• Entering documents into the Central Register of Contracts and preparing and publishing documents in the Public Information Bulletin, in accordance with applicable regulations and granted authorizations;
• Organizing and handling administrative matters related to ensuring the continuity of the Center's operations, particularly regarding telecommunication services, internet access, and IT services provided by external entities, as well as cooperating with the Data Protection Officer;
• Maintaining documentation and archiving documents in the scope of entrusted matters, ensuring proper document flow;
• Preparing materials and providing substantive support for external audits within the scope of the position;
• Monitoring the execution of the Center's budget within the scope delegated by the Director and preparing required information and reports;
• Monitoring the timeliness and correctness of the execution of assigned tasks and informing the Director about matters requiring a decision or further action;
• Performing other tasks assigned by the Director, related to the scope of the position's responsibilities;
• Tasks are carried out in accordance with the current needs of the Center, applicable legal regulations, and the division of responsibilities determined by the supervisor.

Our requirements

• Meeting the requirements specified in the act on civil service employees for a person employed in an official position, including requirements concerning citizenship, taking into account the nature of the tasks and legal provisions;
• Full legal capacity and the exercise of full public rights;
• Unblemished reputation;
• Absence of a legally binding conviction for a deliberate offense prosecuted publicly or a deliberate fiscal offense;
• Higher education and at least 3 years of work experience, or secondary education and at least 5 years of work experience;
• Knowledge of the principles of operation of local government units and the principles of public fund expenditure;
• Knowledge of regulations to the extent necessary to perform the duties of the position, particularly the act on municipal government, the act on civil service employees, the Code of Administrative Procedure, regulations concerning public procurement and public fund expenditure, personal data protection, and digital accessibility;
• Ability to plan work, set priorities, and meet deadlines;
• Proficient computer skills, including office suite, email, and office equipment;
• Ability to cooperate in a team and work under time pressure;
• Health condition allowing for undertaking work in this position;

Nice to have

• Higher education, preferred fields: administration, law, economics, finance, or management;
• Experience in preparing, verifying, or completing procurement documentation, including documentation related to market research and contractor selection;
• Experience in developing draft contracts, ordinances, regulations, procedures, instructions, or other internal documents;
• Experience in operating the Central Register of Contracts (CRU) or the Public Information Bulletin (BIP);
• Teamwork skills, diligence, accuracy, and systematic approach to work;
• Communicativeness, high personal culture.

What we offer

• For this position, we offer a basic salary ranging from PLN 5,600.00 to PLN 6,600.00 depending on qualifications, professional experience, and competencies. Other components of remuneration include, in particular: long-service bonus ranging from 5% to 20%, additional annual remuneration, jubilee award.
• Based on Art. 772 § 11 of the Act of June 26, 1974, Labor Code (consolidated text: Journal of Laws of 2026, item 1245) and Art. 39(1) and (2) of the Act of November 21, 2008, on civil service employees (consolidated text: Journal of Laws of 2024, item 1135) in conjunction with § 8 of the Organizational Regulations constituting Annex No. 1 to Ordinance No. 17/2026 of the Director of the Intergenerational Integration Center of July 31, 2026.
• In the month preceding the date of publication of the announcement, the employment rate of people with disabilities in CIM, within the meaning of the regulations on professional and social rehabilitation and employment of disabled people, is lower than 6%.

Benefits

• life insurance
• flexible working hours
• no dress code
• coffee/tea
• parking for employees
• holiday subsidy
• opportunity to obtain qualifications

About us

The Intergenerational Integration Center in Chorzów (CIM) is an organizational unit of the City of Chorzów, whose mission is to build social bonds through culture, education, and intergenerational integration. We organize events, workshops, meetings, and social initiatives, creating an open space for cooperation, development, and active participation in the life of the local community. We connect people, ideas, and generations, supporting the development of Chorzów as a friendly and socially active city.

Required documents:The candidate applying for employment is obliged to submit the following documents:•CV containing a description of professional experience;•questionnaire for a person applying for an open official position, including an information clause for persons applying for open official positions in the Intergenerational Integration Center – in accordance with Annex No. 1 to Announcement No. CIM/04/2026;•copies of documents confirming the required education;•copies of documents confirming the required work experience;•candidate's statement of having full legal capacity, exercising full public rights, and not having been convicted by a legally binding judgment for a deliberate offense prosecuted publicly or for a deliberate fiscal offense – in accordance with Annex No. 2 to Announcement No. CIM/04/2026;•consent to the processing of special categories of personal data – if the candidate voluntarily provides such data and their processing requires consent;•in the case of a candidate with a disability who intends to exercise the right referred to in Art. 13a sec. 2 of the act on civil service employees – copies of documents confirming the disability.Method and deadline for submitting documentsRequired documents should be submitted by November 11, 2026, in one of the following forms:1. In paper form:Documents should be submitted in a sealed envelope with the inscription:„Recruitment for the position of Inspector in the Administration Department at the Intergenerational Integration Center (Announcement No. CIM/04/2026)”Documents can be delivered in person to the secretariat of the Intergenerational Integration Center (2nd floor), ul. Dąbrowskiego 7, 41-500 Chorzów, or sent by mail to the indicated address.Hours for receiving documents at the secretariat:•Monday–Wednesday: 7:30 AM–3:00 PM;•Thursday: 7:30 AM–5:00 PM;•Friday: 7:30 AM–1:00 PM.2. In electronic form:Documents should be sent by email to: [email protected] the subject line of the email, enter:„Recruitment for the position of Inspector in the Administration Department CIM/04/2026”.Documents should be attached to the email as files that allow their content to be read, preferably in PDF format.Statements and other documents requiring the candidate's signature should be signed by hand, then scanned and sent electronically, or prepared in electronic form and signed with a qualified electronic signature. Important information regarding the submission of documents1.The candidate is obliged to submit only the documents required in this announcement. For documents whose templates are attached to the announcement, these templates should be used.2.Application documents submitted in paper form should be placed in a sealed envelope correctly labeled according to the requirements indicated above.3.The date and time of submission of documents sent by email is considered the date and time of receipt of the message to the email address indicated in the announcement.4.In the case of documents sent by traditional mail, the deadline for submitting documents is considered the date of their actual receipt by the Intergenerational Integration Center, not the date of dispatch.5.In the case of documents sent electronically, the candidate is obliged to provide the originals of the documents at the interview.6.Documents received after the deadline specified in the announcement will not be considered.Storage of application documentsThe application documents of the candidate selected as a result of the recruitment will be attached to their personnel file.Application documents of persons who participated in the interview but were not hired are kept for a period of 3 months. Application documents of other candidates are kept for a period of 1 month. After these periods, the documents are subject to destruction if they have not been collected by the candidates, taking into account the applicable regulations regarding recruitment documentation and personal data protection.Additional informationAdditional information regarding the recruitment can be obtained by phone at 32 245 93 40, ext. 8701, from Monday to Friday between 7:30 AM and 3:00 PM, on Thursdays until 5:00 PM, and on Fridays until 1:00 PM.Information on the recruitment process and its outcome will be posted on the information board at the seat of the Intergenerational Integration Center in Chorzów and published in the Public Information Bulletin of CIM for a period of at least 3 months.Candidates meeting the formal requirements will be informed individually about the date of the interview.