Human Resources Assistant

Engineers and Geoscientists British Columbia is currently searching for a Human Resources Assistant to join our team in Burnaby!

The Human Resources Assistant reports to the Associate Director, Human Resources and is responsible for tracking, monitoring, and administering Human Resources (HR) activities, supporting the development, organization and coordination of Appreciation, Connection, and Engagement (ACE) program events, and providing general HR administrative support to the HR team.

The role provides administrative support to the HR teams core day-to-day functions and works closely with staff within the HR team to support multiple HR activities and programs as needed. This role will also provide vacation and sick day coverage for Reception and may provide coverage at other times when necessary.

The successful candidate will play an important part in supporting our many employees working to protect the public interest. Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.

WHAT YOU WILL BE DOING

• Provides general HR administrative support to the Human Resources team, including supporting the Manager, Human Resources with administration for HR activities, as needed.
• Undertakes data entry, active tracking and monitoring, and standardized reporting for HR activities.
• Assists with, organizes, coordinates, and delivers ACE program events for employees, including small, medium and large catered events and other team-building and engagement initiatives. Plans team-building events and other staff social events as needed.
• Updates and maintains organizational charts and related Intranet resources. Maintains and updates the job description library and coordinates with the HR Generalist to confirm when new and updated job descriptions exist.
• Supports the HR Generalist by assisting with the planning, coordination, and delivery of the organization’s orientation and onboarding programs. Schedules and coordinates regular check-in meetings and surveys sent to new employees. Circulates and reports on Recruitment Survey sent to the managers of new employees.
• Supports the HR team by assisting with planning, organizing, coordinating (including vendor coordination as needed), and delivering annual HR activities such as the Performance Review cycle, Budget/Department planning, Flu Clinics, Staff Appreciation events, and others as requested.
• Provides vacation, flex day, and sick day coverage and some lunch coverage for the Administrative Assistant, Facilities to ensure front desk coverage as needed. Will be required to work in-office on days when providing this coverage and on regularly scheduled in-office days.
• Tracks and prepares HR-related expense invoices for appropriate approval, as needed. Gathers receipts and prepares month-end visa transactions reporting for HR management.
• Provides general administrative support for the organization’s Joint Health and Safety Committee (JHSC) including scheduling meetings, and taking meeting minutes and attendance.
• Other duties as assigned by direct leader and, as appropriate, members of the departmental leadership team.

WHAT YOU BRING TO THE TABLE

The successful applicant will possess the following:

• Diploma in human resources and/or administrative services is preferred.
• 2-5 years of related experience in an administrative support position.
• 1-2 years of experience supporting a Human Resources department.
• Experience in event planning, coordination, and facilitation.
• Experience using Office 365 including Teams, Outlook, Word, and Excel.
• Customer service experience.
• Demonstrated experience in roles requiring critical thinking.
• Strong attention to detail and accuracy; ability to stay organized while multitasking.
• Excellent communication skills, both written and verbal.
• Successful track record of handling confidential information.

WHAT'S IN IT FOR YOU

Each member of our team contributes to public safety in BC and helps us deliver on our vision of