Human Capital Assistant (m/w/d)

We are not just about software – we shape the future of its distribution. Our intelligent, seamless, and scalable platform connects software manufacturers and trade partners and creates growth on both sides of the market. For over 35 years, we have been active in international software sales. Today, we are present in more than 20 countries and combine global reach with local market knowledge.

The position Human Capital Assistant supports the Head of Human Capital in effectively managing and implementing all operational personnel processes and contributes significantly to a professional and service-oriented Employee Lifecycle.

We are looking for a proactive, structured, and responsible person who enjoys creating order, optimizing processes, and acting as a reliable point of contact for employees, management, and external partners. By taking over operational tasks, the role creates space for strategic human capital initiatives and supports the company's further growth.

Aufgaben

• First point of contact for employees and management regarding general personnel administrative questions
• Maintenance and administration of personnel records and relevant documents
• Ensuring proper maintenance of HR guidelines, processes, documentation, and compliance requirements
• Support in recruiting processes, candidate management, organization of interviews, and selection procedures
• Coordination and implementation of onboarding and offboarding processes including equipment, access, and document management
• Preparation of contract documents, certifications, personnel changes, and other relevant documentation
• Administration and tracking of absences, working hours, vacation entitlements, and other personnel movements
• Support in labor law, occupational medicine, and health-and-safety-related topics
• Organization of internal training sessions, employee events, and human capital initiatives
• Support in office management, facility, and organizational matters to ensure a professional work environment

Qualifikation

• SUCCESSFUL completion of a commercial education or study with a focus on Human Resources or equivalent qualification
• First to several years of experience in the field of Human Resources, People Operations, Personnel Administration
• Outstanding organizational skills and a structured, meticulous, and self-responsible working style
• A high level of discretion, trustworthiness, and responsibility in handling sensitive personnel data
• Excellent communication skills and a service-oriented and professional demeanor towards employees and management
• Ability to set priorities and coordinate multiple topics simultaneously in a dynamic work environment
• Hands-on mentality, high initiative, and joy in taking over responsibilities and driving things forward
• Good knowledge of German and English in writing and speaking
• Safe handling of MS Office (especially Excel and PowerPoint)

Benefits

• 💰 Strong support for later: We fund your occupational pension to 100%
• 🏥 Well-insured: Thanks to our company's health insurance, you'll be well-covered in case of an emergency.
• 🚉 Get there relaxed: With the job ticket, you're easily and flexibly on the go.
• 👶 Family-friendly: We support you with a subsidy for childcare.
• 🧘 Live work-life balance actively: Weekly yoga course
• 🏡 Flexibility that fits your life: Mobile working and flexible hours
• 🐾 Tasty good mood: In our dog-friendly office, you're also welcome with four-legged friends.
• 🧃 For the well-being: Free drinks like water, coffee, tea & soft drinks are always available.
• 🤝 Open company culture: You can expect a collegiate team with flat hierarchies and genuine teamwork

We at QBS understand diversity not as a duty, but as a motor for innovation, creativity, and growth. We shape a corporate culture in which everyone feels part of it, every voice counts, and different perspectives are valued. We welcome people from all backgrounds, experiences, and identities – because we know: Different viewpoints make us stronger.

We look forward to your application and to getting to know you personally.

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