HSE - Document Management Assistant

We are looking for an HSE - Document Management Assistant for a client company operating in the renewable energy sector.
In the role of HSE and Accesses in Construction Site, you will be responsible for preparing, managing, and updating technical and HSE documentation necessary to access and operate construction sites, collaborating with internal and external stakeholders, both for Prodeval Italia and the French mother company.

Your main activities will include:
Construction site documentation
• Preparation of HSE and administrative documentation for accessing construction sites in the construction and maintenance phases
• Uploading and updating documents on industrial portals (e.g. ENI, SNAM, A2A)
• Collection, verification, and transmission of external company documents involved in projects

Coordination and communication
• Interface with clients, consultants, Project Managers, CSE, HR, and QHSE for document management
• Coordination with the external safety consultant and French HR for regulatory compliance
• Participation in operational meetings and management of non-conformities in documentation

Operative support
• Support for documentation also in the post-sales and maintenance phase (technical access)
• Adaptation of French documentation and procedures to the Italian regulatory context

Main responsibilities

• Prepare and manage the necessary documentation for accessing construction sites
• Coordinate communications between various stakeholders involved in projects
• Ensure regulatory compliance through coordination with external consultants

Requirements

✅ Experience in HSE document management in an industrial or construction setting
✅ Knowledge of workplace safety regulations and mandatory documents for accessing construction sites
✅ Ability to use industrial documentation portals and digital software (e.g. Office, cloud tools)
✅ Excellent communication skills, organizational capacity, and autonomous time management
✅ Desirable experience in multinational or Franco-Italian contexts
✅ Administrative background (preferred title)
✅ Basic knowledge of French or willingness to interact in an international context

What we offer

• Initial term employment, Metalmeccanica industry collective agreement, 8€ meal vouchers
Opportunity for professional growth in a dynamic environment
• Continuous training and support for developing skills
• An inclusive and collaborative work environment

Workplace location
Piacenza, Italy

Working hours
Full-time from Monday to Friday on a daily schedule