HR Specialist

This role is based in our Bugis Junction Tower office.

• Handle administration for onboarding including preparing employment contracts, sending out onboarding documentation, checking all documentation is received to process new starter information into HRIS systems and through to payroll.
• Immigration support including working with immigration lawyers/vendors to provide information for work visa processing or process work visa applications/renewals online, where applicable.
• Process and track work pass application/renewals progress and provide updates to relevant stakeholders.
• Prepare HR Letters (appointment contract, confirmation, salary adjustment, bonus, profit share, certification of employment, certification letter for business visa application etc.)
• Support with administration for probation review & end of fixed term contract including running monthly report, generating relevant letters, and sending out reminders to managers.
• Support/coordinate contract renewal process and ensure relevant documentation and system updates are in place.
• Support with offboarding administration including reviewing resignation letter to confirm it meets local requirements, sending out checklists to manager and monitoring to ensure all compliance checks completed.
• Maintains employee personnel file in accordance with company's policies and legislative requirements.
• Create and maintain employee records on HRIS system and conducting audits to ensure information is accurate.
• Support with medical benefit administration including responding to queries on medical insurance, maintaining the medical insurance policies on the Portal.
• Provide advice to employee's inquiries with regards to HR policies.
• Project manage the timely and accurate submission of regular government reports by working with various stakeholders to collect the necessary information and submit on time.
• Stay up to date on employment laws in Asia and Australia, reviewing the HR SSO processes/documentation to ensure it is compliant.
• Supports with internal/external audit request.
• Supports and contributes to overall HR process improvement initiatives.
• Participate in global/HR related initiatives/projects and perform other duties as assigned based on business needs.