HR & Payroll Administrator

Location: Remote Global Support
Employment Type: Full-Time / Contractor
Reports to: Director of Operations / HR Manager

About the Role

We are seeking a highly organized, detail-oriented HR & Payroll Administrator to manage day-to-day HR operations, payroll processing, and benefits administration.

This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys supporting employees throughout their lifecycle — from onboarding to offboarding.

The HR & Payroll Administrator will play a key role in maintaining compliance, managing employee records, processing payroll and benefits, and serving as the primary contact for HR-related inquiries.

Key Responsibilities

Employee Relations & Support

• Act as the first point of contact for employee inquiries regarding company policies, payroll, and benefits.
• Provide clear guidance and ensure consistent communication on HR-related topics.
  Address personnel and compliance issues promptly and professionally, maintaining confidentiality at all times.
  

Recruitment, Onboarding & Offboarding

• Draft, post, and manage job descriptions across approved channels.
• Screen candidates, schedule interviews, and coordinate communication with hiring managers.
  
• Facilitate administrative onboarding, including benefits explanations and employee system setup.
• Manage offboarding procedures, ensuring exit documentation is completed and company assets are collected.
  

Personnel File Management

• Maintain accurate, up-to-date personnel files in compliance with labor and data protection laws.
• Safeguard confidential employee records and ensure proper document retention.
  

Policy & Compliance Administration

• Maintain and update the employee handbook annually to reflect current policies and legal requirements.
• Ensure all mandatory employment posters and compliance notices are current and displayed.
• Support HR audits and internal reporting as required.
  

Benefits Administration

• Coordinate 401(k) plan documentation, enrollment, and employer matching compliance.
  Collaborate with third-party administrators for annual testing, Form 5500 filings, and regulatory reporting.
• Administer ICHRA benefits, including eligibility verification, reimbursements, and employee support.
• Handle PCOR, 1094/1095B reporting, and related filings.
  

Payroll Management

• Process weekly payroll accurately and on time, including commissions, deductions, benefits, and reimbursements.
• Reconcile payroll data and ensure compliance with applicable wage and tax regulations.
• Maintain payroll and personnel records for audit readiness.

Attendance & Leave Management

• Track employee attendance, vacation, and time-off requests.
• Ensure compliance with company leave policies and applicable labor laws.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Finance, or related field.
• 3+ years of experience in HR, payroll, or benefits administration (multi-state experience preferred).
• Strong understanding of U.S. employment laws, benefits, and payroll compliance.
• Experience with HRIS and payroll systems (e.g., ADP, Paychex, Gusto, or similar).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Exceptional organizational and multitasking skills.

Preferred Skills

• Experience managing ICHRA or 401(k) programs.
• Knowledge of HR best practices and state-specific compliance.
  Strong Excel and data management skills.
• Previous experience working in a remote or hybrid environment.

Compensation & Benefits

• Competitive salary (based on experience).
• Flexible remote work environment.
• Opportunity for professional growth and advancement.
• Collaborative and supportive company culture.

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