HR & Office Coordinator (m/w/d) in Teilzeit (Standort: Bienenbüttel)

Almased is one of the most well-known brands in the field of nutrition and health products in the German-speaking region. For decades, the brand has stood for scientifically founded nutrition concepts for optimizing metabolism, as well as sustainable weight regulation.

Since over 30 years, we have started from a kitchen table in Bienenbüttel, we are market leaders in Germany – and also active in the UK and the USA. We remained a small, committed team with the big vision to support people through nutrition to achieve their personal goals. To support our teams and HR and office processes, we are looking for a structured, reliable, and proactive person in part-time (20-30 hours per week) who enjoys taking responsibility, thinking ahead, and developing structures together with us. A prospective expansion of the task area and working hours is generally possible.

You support us in organizing, administrative, and personal tasks and ensure that processes are implemented reliably, carefully, and efficiently.

While you work closely with the Executive Assistant to the Management Board and take over responsibilities independently in the areas of HR administration, office management, and organizational support.

You like to work independently, enjoy helping others, and keep track even when multiple topics come up at once? Then you might be exactly the person we are looking for. We are explicitly not looking for someone who only handles paperwork, but a personality that takes responsibility, thinks ahead, and enjoys bringing things forward on their own initiative. You don't have to know everything – what's more important is that you enjoy taking responsibility and developing yourself together with us.

Your Tasks

HR & Personal Administration

• Support in digitalizing and structuring personal processes
• Support in organizing training sessions and mandatory briefings (e.g. first aid, fire safety, occupational health and safety)
• Preliminary preparation of contracts, certificates, and standard documents
• Maintenance of personnel files and master data
• Support in on- and offboarding processes
• Preliminary preparation of personal information for payroll processes
• Maintenance of holiday, illness, and time-off records
• Monitoring relevant deadlines and evidence
• Participation in organizing internal events and team events

Office & Organizational Management

• Support in organizational workflows during the day
• Document management and archiving
• Preliminary preparation of administrative processes
• Support in cross-location topics between Hamburg and Bienenbüttel
• Coordination and follow-up of tasks and deadlines
• Support in internal projects and special themes
• Coordination of external service providers (e.g. cleaning, maintenance, craftsmen, suppliers)
• Maintenance and updating of relevant overviews and administrative records

Collaboration & Support

• Closely working with the Executive Assistant to the Management Board
• Support in organizational topics around recruiting and onboarding
• Participation in developing internal workflows and structures
• Taking over defined responsibility areas independently

Qualification

What we wish for you/Your Profile:

• Economic education or comparable qualification
• First experience in the field of HR, office management, team assistance, or administration
• Pleasure in structured work and administrative processes
• High level of personal responsibility and reliability
• Organizational skills and attention to detail
• Careful and solution-oriented working style
• Pleasure in communication and collaboration with different people
• Familiarity with Microsoft 365
• Ideal experience with HR systems
• Good German language skills in writing and speaking
• English language skills are an advantage

What sets you apart:

• You think ahead and don't wait for someone to tell you what to do
• You keep track even when multiple parallel topics come up at once
• You work structured, reliable, and carefully
• You take responsibility for your tasks
• You are team-oriented and appreciate a trusting collaboration
• You enjoy supporting processes and continuously improving them
• You bring in active ideas and have fun developing things together with us.

Benefits

What we offer you/What awaits you:

• Closely working with the Management Board and Executive Assistant
• A varied task area with a lot of personal responsibility
• Fast decision-making processes and practical solutions
• A valuing, family-like environment
• Flexible working hours
• A long-term development perspective within a growing company
• The opportunity to bring in your own ideas and take over responsibilities
• 30 days of vacation, occupational pension, and BusinessBike.

Sounds good?
Fine! We look forward to your application.