Functional Payroll Consultant

Info on the Functional Payroll Consultant

Ready to take the next step in your international career? We can support you!

Ubiminds is a GPTW-certified, people-first company that partners with American software product companies to scale their global teams. We curate top LATAM talent and connect professionals with long-term, high-impact opportunities while providing full employer-of-record support.

In this role, you’ll act as a Functional Payroll Consultant, working closely with payroll systems, HR platforms, and stakeholders to ensure accurate, compliant, and efficient payroll processing, with a strong focus on Austria payroll.

Challenge

Challenge

We’re looking for a Payroll-focused Functional Consultant with hands-on experience supporting end-to-end payroll operations and integrations.

This role is ideal for someone who enjoys working at the intersection of payroll operations, HRIS systems, and customer-facing consulting, ensuring data accuracy, compliance with local regulations, and smooth payroll execution—especially in complex European payroll environments.

is for you.

Responsibilities:

- Support end-to-end payroll processing, ensuring accurate data flow from HRIS systems into payroll platforms.

- Work hands-on with payroll and HR systems such as CloudPay, UKG, and Workday.

- Analyze, validate, and transform employee and compensation data for payroll processing.

- Act as a functional point of contact for payroll-related topics, including occasional customer-facing interactions.

- Ensure payroll processes comply with Austrian labor and tax regulations.

- Support payroll cycles, reconciliations, audits, and issue resolution.

- Collaborate with internal teams and external partners to improve payroll processes and data quality.

- Document payroll processes, configurations, and country-specific requirements.

Mandatory Skills:

- Strong hands-on experience in Payroll operations, preferably in EMEA.

- Practical experience working with CloudPay, UKG, and/or Workday.

- Proven ability to handle payroll data inputs, validations, and processing workflows.

- Solid understanding of Austria payroll regulations, including:

- Collective Bargaining Agreements (CBAs) and wage structures.

- 13th and 14th salary payments (holiday and Christmas bonuses) and their special tax treatment.

- Mandatory Severance Pay Fund (Abfertigung Neu) contributions (1.53%).

- Experience working in customer-facing or stakeholder-facing roles.

- High attention to detail and strong analytical skills.

- Clear and confident English communication skills (written and verbal).

Nice to Have:

- Professional proficient in German

- Experience with other European payrolls beyond Austria.

- Background in payroll implementations, migrations, or system integrations.

- Familiarity with compliance, audits, and payroll reporting.

- Experience working in global or distributed teams.

Team & Environment:

- International, distributed team environment.

- Close collaboration with HR, Finance, and Payroll stakeholders.

- Strong focus on accuracy, compliance, and process reliability.

- Opportunity to influence payroll best practices and improvements.

About Ubiminds

Our Culture

People First. We are all about people!

Challenge yourself. There’s always room for improvement and continuous improvement is in our essence.

Make it happen. Be ready to take challenges as they come. It’s all about attitude and commitment.

We’re in this together. We work as a team, thrive as a team, and evolve as a team.

Averaging on awesome. We work hard to deliver high-quality services and look forward to exceeding expectations.

Keep it real. We promise you honesty, transparency, and openness, regardless of the situation.

Perks and Benefits

As a Functional Payroll Consultant @Ubiminds, you will:

- You are placed in a product-based company, with the same treatment as their full-time employees.

- Have our full back-office support, from career guidance to HR and concierge services.

- Enjoy our remote-first policy – we are a distributed team, after all.

- Get your own MacBook (none of that