Front Desk Receptionist & Administrative Clerk

Our requirements

Being able to work within a team;

Being able to create accurate reports;

Being able to work with deadlines;

Having high attention to details and being an organized and structured person;

MS Office, MS Project – a good command of Excel is a must;

Medium to advanced knowledge of English needed;

The office is located in Bucharest, Timpuri Noi.

Main responsibilities

Receptionist/secretary duties;

Postal and courier services;

Visitor management;

Ordering of ID cards, business cards, laptop passes etc.;

Managing of access keys;

Ordering of printed materials and office supplies;

Assisting employees with different issues, e.g. scanning, printing, copying etc.

Key responsibilities

Manage various vendors providing services and goods related to our facility, employees and devices/equipment;

Give support, help, guidance and advices to expatriates and local employees in various problems and challenges. Giving translation help and advising in local and specific matters;

Run day-to-day operations/processes to meet security requirements and follow the client`s policies, e.g. visitor, parking, laptop, gate pass, access control, inward/outward materials etc. processes;

Ensure the Admin processes/procedures are in place to meet requirements of different audits and make sure we are compliant;

Manage customer visits and company/employee events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings etc.);

Report several matters to the central team on monthly basis, e.g. seating, dashboard, CCTV, incidents etc.;

Manage vendor invoices;

Periodically update the preventive maintenance plan;

Supervise the FM works: technical services, cleaning, etc.

What we offer

Competitive salary in a stable and growing company;

Meal vouchers;

Team of supportive colleagues;

Participation in interesting projects;

International team and company environment;

Space for open-minded individuals.

If you consider that the job responsibilities are suitable for your professional training and you meet the above requirements, we are looking forward to receiving your application, to get to know us better.