Freelance – Communication & Event Assistant (Adopt AI Hackathons)

• Contract Type: Freelance
• Start Date: asap October 2026
• End Date (indicative): December 2026
• Location: Paris 9e

About Artefact Adopt AI

At Artefact Adopt AI, we design and organize innovation hackathons on major technological and societal challenges. Our objective, in conjunction with major public and private players: to bring together students, developers, entrepreneurs, researchers, and business experts to foster, within a few days, concrete ideas and prototypes that address real-world problems.

From December 2nd to 4th, 2026, our hackathons will take place at the Grand Palais during Adopt AI, the largest European trade show dedicated to AI, bringing together thousands of participants.

To support us in the communication and organization of our hackathons – before, during, and after Adopt AI, we are looking for a Communication & Event Assistant.

Responsibilities

Reporting to the team and under the responsibility of the event and communication manager, your missions will cover the two major pillars of our projects:

1. Communication & Content

A role at the heart of the communication strategy, with a strong need for creativity: from the design of visuals to channel management, the candidate will have real freedom to propose ideas.

• Creation of visual materials: visual identity, content creation, communication kits, newsletters, LinkedIn posts, print materials (roll-ups, signage, stand backdrops, merchandise).
• Writing & Management: Writing materials for participants, speakers, sponsors, and clients. Managing communication channels.
• Event Promotion: Updating web pages/presentations and publicizing hackathons and key moments (before, during, and after the event).

2. Event Management & Production

Pre-event:

• Coordination with various service providers (venue, catering, scenography, furniture) and management of orders/merchandise.
• Participation in the creation of support documents (event schedule, agendas/run sheets, staffing, service provider briefs).
• Participation in the management and follow-up of event-related deliveries.

Event Day (During the event):

• On-site presence to support the production and operations team.
• Logistical coordination of service providers, flow management, and deliveries.
• Welcoming and ensuring the best possible experience for participants, sponsors, and VIPs.

Post-event:

• Supervision of dismantling, logistical feedback, budget review, and invoicing.
• Post-event communication.

Indicative Mission Roadmap

• Oct.: Amplification of communication actions & launch of event logistics
• Nov.: Pre-event rush (intensive communication & final sprint of operational organization)
• Dec.: Event Day at the Grand Palais (on-site presence, live event management)
• (To be confirmed) Jan.: Review, Lessons Learned, Post-event promotion & continuation of communication / event projects

Profile Sought

• Freelancer with experience and concrete projects in Communication and Events.

• Tools & Skills:
  • Canva: Advanced proficiency essential.
  • Adobe Suite (Photoshop, Illustrator, InDesign) & Video Editing: A real plus.
  • Office & Collaborative Tools: Google Suite / Microsoft, Klaxoon, etc.

• Languages: Perfect writing skills and impeccable spelling in French and English (bilingual environment).

• Personal Qualities:
  • Rigor & Organization: Ability to manage a budget, a schedule, and logistical tasks with care.
  • Creativity & Aesthetic Sense: Proactive in proposing visuals and concepts.
  • Interpersonal Skills & Team Spirit: Ease in interacting with various stakeholders (project managers, service providers, partners, clients).
  • Autonomy & Reactivity: Ability to work on multiple subjects in parallel in a dynamic environment.

What this collaboration will offer you

• An immersion into the heart of Innovation, Data, and Artificial Intelligence challenges.
• A 360° view of project management: from communication strategy to on-site logistics for a major event at the Grand Palais.
• A human-sized team, supportive and empowering.

How to apply?

Send your CV along with your portfolio or some examples of your projects -----

At Artefact, we recruit our employees solely based on our needs and the individual qualities of each candidate. We ensure the development of their professional skills and responsibilities without any discrimination. The group is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parenthood, ethnic origin, nationality, gender identity, sexual orientation, affiliation with a political, religious, or trade union organization, or membership in a minority, or any other characteristic that could be subject to discrimination.

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