Freelance – Communication & Event Assistant (Adopt AI Hackathons)

• Contract Type: Freelance
• Start Date: ASAP October 2026
• End Date (indicative): December 2026
• Location: Paris 9e

About Artefact Adopt AI

At Artefact Adopt AI, we design and organize innovation hackathons on major technological and societal challenges. Our objective, in collaboration with major public and private players: to bring together students, developers, entrepreneurs, researchers, and business experts to generate concrete ideas and prototypes in a few days that address real-world problems.

From December 2nd to 4th, 2026, our hackathons will take place at the Grand Palais during Adopt AI, the largest European event dedicated to AI, gathering thousands of participants.

To support us in the communication and organization of our hackathons – before, during, and after Adopt AI, we are looking for a Communication & Event Assistant.

The Missions

Reporting to the team and under the responsibility of the Event and Communication Manager, your missions will cover the two major pillars of our projects:

1. Communication & Content

A role at the heart of the communication strategy, with a strong need for creativity: from visual design to channel management, the candidate will have real latitude for proposals.

• Creation of visual materials: visual identity, content creation, communication kits, newsletters, LinkedIn posts, print materials (stands, signage, booth backdrops, merchandise).
• Writing & Management: Writing of materials intended for participants, speakers, sponsors, and clients. Management of communication channels.
• Event Promotion: Updating web pages/presentations and publicizing hackathons and highlights (before, during, and after the event).

2. Event Management & Production

Pre-event:

• Coordination with various service providers (venue, catering, scenography, furniture) and management of orders / merchandise.
• Participation in the creation of support documents (event schedule, agendas/run-of-show, staffing, service provider briefs).
• Participation in the management and tracking of event-related deliveries.

Event Day (During the event):

• On-site presence to support the technical management and production team.
• Logistical coordination of service providers, flows, and deliveries.
• Welcoming and ensuring the best possible experience for participants, sponsors, and VIPs.

Post-event:

• Dismantling follow-up, logistical feedback, budget review, and invoicing.
• Post-event communication.

Indicative Mission Roadmap

• Oct.: Amplification of communication actions & launch of event logistics
• Nov.: Pre-event rush (intensive communication & final sprint of operational organization)
• Dec.: Event Day at the Grand Palais (on-site presence, live event management)
• (To be confirmed) Jan.: Review, Lessons Learned, post-event promotion & continuation of communication/event projects

Profile Sought

• Freelancer with experience and concrete projects in Communication and Events.

• Tools & Skills:
  • Canva: Advanced proficiency essential.
  • Adobe Suite (Photoshop, Illustrator, InDesign) & Video Editing: A definite plus.
  • Office & Collaborative Tools: Google Suite / Microsoft, Klaxoon, etc.

• Languages: Perfect writing skills and impeccable spelling in French and English (bilingual environment).

• Personal Qualities:
  • Rigor & Organization: Capable of managing a budget, a schedule, and logistical tasks with care.
  • Creativity & Aesthetic Sense: Proactive in visual and conceptual ideas.
  • Interpersonal Skills & Team Spirit: Ease in communicating with various stakeholders (project managers, service providers, partners, clients).
  • Autonomy & Responsiveness: Ability to work on multiple subjects in parallel in a dynamic environment.

What this collaboration will bring you

• An immersion into the heart of Innovation, Data, and Artificial Intelligence challenges.
• A 360° view of project management: from communication strategy to on-site logistics of a major event at the Grand Palais.
• A small, supportive, and empowering team.

How to apply?

Send your CV along with your portfolio or a few examples of your projects -----

At Artefact, we recruit our employees solely based on our needs and the individual qualities of each candidate. We ensure the development of their professional skills and responsibilities without any form of discrimination. The group is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parenthood, ethnic origin, nationality, gender identity, sexual orientation, affiliation with a political, religious, trade union organization, or a minority, or any other characteristic that could be subject to discrimination.

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