Founders Associate / Office Organisation & Administration + Events & Payroll (m/w/d) - in Bilk Düsseldorf

You hold together the office routine and HR administration. From office management to correspondence with authorities, up to payroll accounting and onboarding: At your place, the operational threads come together. You work closely with the C-Level and are the first point of contact for the entire team.

We currently have around 30 people at Lyto and everyone comes to the office occasionally.

There are three task areas to cover, if you only bring two that's also no problem.

Aufgaben

Office Management

• You ensure that the office runs smoothly: orderliness, equipment, material procurement
• You coordinate cleaning staff and external service providers
• You review and sort mail
• You participate in the daily stand-up with the C-Level

HR-Administration

• You take over payroll accounting and work together with external partners
• You handle correspondence with authorities and social security agencies (health insurance, accident insurance, pension insurance)
• You keep track of timekeeping and ensure that sick leave notifications (AU) are submitted on time
• You oversee the onboarding of new colleagues
• You ensure that performance reviews take place

Team & Kultur

• You organize monthly team events and an annual team retreat
• You conduct a monthly team survey and evaluate it
• You support employer branding topics

Qualifikation

• Experience in office management, HR administration or a comparable role
• Basic understanding of payroll accounting and social security law (or willingness to quickly get up to speed)
• You are structured, work independently and think ahead before someone asks
• You like it when many topics are handled simultaneously – and you keep the overview
• Communication strength: You have a good connection with colleagues, authorities, and service providers
• Very good German skills, good English
• You live in or around Düsseldorf and prefer to be on site at the office

Benefits

• Over 1 million orders, 5 markets, 3 brands – something is happening here. You take real ownership instead of just being a cog in the machine.
• Flexible working time models and home office option. You decide when and where you are most productive
• Dynamic team with genuine culture. Weekly wander trophy for lived values, joint celebrations of jubilees and birthdays, and monthly after-work drinks
• Germany ticket, 250 € shopping budget in our own shops and other benefits like Urban Sports Club M
• A new sport every month that we try out together at the Lyto Athletics Club
• Joint team trips (Mallorca, Belgium, Portugal) and the best company merchandise in the industry
• Individual coaching tailored to your goals – from leadership to specialized coaching, e.g. a personal Google Ads coach

We look forward to your application. A cover letter is not necessary.

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