Facilities Coordinator

Job Description:

As a Facilities Coordinator in the construction industry, you will play a pivotal role in ensuring the smooth operation of our office environment. You will be responsible for managing administrative tasks, providing support to the project management team, and facilitating communication between various offices & site offices. This position requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

• Administrative Support: Provide administrative assistance to the project management team, including scheduling meetings, invoicing, preparing documents, and organizing files.
• Office Management: Oversee daily office operations, including ordering supplies, managing office equipment, and coordinating maintenance and repairs. Set up of new offices, budget tracking and oversee general contracts.
• Office Trailer Management: Manage inventory for site supplies, coordinate deliveries, process invoices and budgets.
• Document Management: Maintain accurate records and documentation related to projects, contracts, and correspondence.
• Vendor Coordination: Liaise with vendors and suppliers to obtain quotes, place orders, and ensure timely delivery of materials and services.
• Team Collaboration: Collaborate with other team members to support project objectives and foster a positive work environment.
• Event Coordination: Coordinate company events, meetings, and training sessions, including scheduling, logistics, and catering arrangements.
• Problem Solving: Identify issues or challenges and proactively implement solutions to ensure efficient office operations.
• The Office Coordinator will travel between the various sites and offices and would occasionally be required to accept major deliveries etc. which occur outside of regular office hours.