Executive/Senior Executive, Lease Administration

Main Duties & Responsibilities

• Assist in the preparation of leases and related documentation for new leases and renewals.
• Manage the documentation related to variations, novation, and termination of leases.
• Prepare correspondence for lease issues, including reminders to tenants regarding their obligations.
• Conduct due diligence and business profile searches for potential tenants.
• Maintain and update the Standard Operating Procedures (SOP) for lease administration.
• Ensure compliance with internal and external audit requirements.
• Track lease compliance and facilitate billing processes through the in-house system.
• Process refunds for security deposit, etc.
• Work collaboratively with legal advisors to draft agreements.
• Provide administrative support to the department, including document management and office supplies management.

Reports

• Compile and maintain reports related to Lease, JTC sublet monitoring, etc.
• Support departmental initiatives and special projects as required.

Requirements

• Diploma in Real Estate, Business, or a related field.
• 1-3 years of experience in lease administration or related areas.
• Familiarity with landlord/tenant relationships and lease terms.
• Ability to manage multiple priorities, work independently, and thrive in a dynamic environment.
• Strong team player with effective communication and interpersonal skills.
• Proactive self-starter with a keen interest in learning and contributing positively.
• Attention to detail, resourcefulness, and analytical skills are essential.
• Good command of written and spoken English.
• Proficiency in Microsoft Office Suite is preferred.