Executive Operations Manager (m/f/d) in Part-Time

Location: Frankfurt am Main (1-2 times per week) / remote
Scope: approx. 20 hours per week

INSIGNION is a management and technology consultancy with a focus on Management Consulting, SAP Solutions, and Legal & Compliance.

To support our management team, we are looking for a structured, communicative personality with an entrepreneurial mindset, who will relieve us in day-to-day operations, take on operational responsibility, and drive topics independently. We are looking for someone who not only completes tasks but also questions processes, contributes their own ideas, and actively shapes the further development of our company.

Responsibilities

• Independent assumption of recurring operational tasks of the management, to create room for strategic topics

• Assumption and further development of existing processes: You will initially ensure smooth operations, identify optimization potential in the medium term, and drive the automation of suitable processes in the long term with the help of modern AI tools

• Active participation in corporate development by recognizing opportunities, contributing new ideas, and courageously and constructively driving your own suggestions forward

• Support of ongoing business operations:

• Tracking of tasks, deadlines, decisions, and open points

• Taking over topics in accounting (incoming and outgoing invoices, expense and travel expense reports, credit cards, etc.)

• Support in personnel administration and payroll

• Coordination of internal and external communication

• Organization of workshops, client, and company events

• Support in organizational and marketing topics

Qualifications

What is important to us

You don't just organize, you think along and ahead.

You keep an overview of open topics, recognize where decisions or feedback are missing, and ensure that tasks are reliably brought to completion.

You independently take on recurring tasks, question existing processes, and enjoy making things simpler, more efficient, and better. You don't wait to be told every next step, but contribute your own ideas and actively address areas for improvement.

You don't just want to manage, but to shape – and you are eager to drive the next development steps of INSIGNION forward together with management.

What you bring with you

• Commercial apprenticeship, degree, or comparable qualification

• Ideally, experience in an assistant, project management, or consulting environment

• Very good organizational and communication skills

• Structured, independent, and reliable way of working

• Enjoyment in taking responsibility and bringing tasks to completion independently

• Entrepreneurial thinking, initiative, and the courage to contribute your own suggestions

• Confident and professional demeanor

• Very good German and good English skills

• Proficient in Microsoft Office and ideally experience with Atlassian Tools (JIRA / Confluence)

• Experience with digital tools, process optimization, and the practical application of AI

• High level of discretion and hands-on mentality

Benefits

What we offer you

• Direct collaboration with management and short decision-making processes

• A lot of personal responsibility and genuine scope for development

• The opportunity to independently manage operational processes and improve them sustainably

• The chance to use modern AI applications and actively shape the automation of internal processes

• Active involvement in the further development of our company

• Flexible working hours at approx. 20 hours per week

• Modern work equipment and digital processes

• Varied tasks with insight into many areas of the company

• A personal working environment where your own ideas are explicitly welcome

Are you a master organizer, think one step ahead, and enjoy bringing projects to completion?

Then we look forward to getting to know you!

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