Executive Assistant with French (m/f)

We are looking for an experienced person to fill the position of Executive Assistant with French (m/f), who will join a few-person team in Warsaw. The person on this position will be responsible for administrative and organizational support for designated Managers, as well as ensuring the smooth functioning of daily operational activities, including cooperation with employees from France and Belgium.

Your tasks:

• Scheduling calendars and organizing meetings, including international ones.
• Document circulation.
• Organizing business trips (reservations, visas, timetables).
• Prioritizing and editing documents, presentations, and materials for clients and internal stakeholders.
• Supporting tasks related to customer relationships and organizing company events.

Requirements:

• Proficient knowledge of English and French at a minimum C1 level.
• Minimum 3-year experience in an assistant or coordination role, preferably in an international environment.
• Detailed knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and multitasking abilities, with a great attention to detail.
• Able to work under time pressure in a dynamic environment.
• Proactivity, flexibility, and professionalism in action.

We offer:

• Sports card.
• Languages courses.
• A hybrid work model.
• Additonal benefits and non-monetary benefits.

The data administrator is Grafton Recruitment Sp. z o.o., located in Warsaw, Rondo Daszyńskiego 1 (KRS: 0000744760) and other entities indicated in the Privacy Policy. You can contact the Data Protection Inspector using the address: iod(at)gigroup.com or by mail to the office address. Personal data will be processed for the purpose of recruitment process (legal basis: art. 22(1) § 1 of the Labour Code of June 26, 1974, in conjunction with art. 6 paragraph 1 point c or a (in terms of processing data based on consent). The General Data Protection Regulation of April 27, 2016 will be implemented as part of fulfilling the legal obligation binding on the administrator. Providing data and expressing consent to its processing is voluntary, but necessary to participate in the recruitment process. Data storage time: entrusted personal data will be stored until the end of the recruitment process - not longer than 48 months from the last user activity or until the withdrawal of expressed consent. Expected categories of data recipients: persons involved in recruitment and decision-making on employment, personnel department, IT supervision, and legal advisors. You have the right to request access to personal data related to your person, its correction, removal, or limitation of processing, revocation of consent, as well as the right to lodge a complaint with the supervisory authority.

You can find full information about the processing of your personal data at: https://pl.grafton.com/pl/polityka-przetwarzania-i-ochrony-danych

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Grafton Recruitment Sp. z o.o. is Employment Agency No. 20329