Visa
10 months ago
Executive Assistant
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Company information
- Company
- Visa
- Location
- Polska, mazowieckie, Warszawa Poland
- Posted
- 10 months ago
Job description
Job Description
You will be the trusted right hand to the Site Leader & VP Engineering, ensuring Warsaw Hub operations run smoothly and delivering high-leverage business support.
Key responsibilities
- Executive support & logistics – complex calendar orchestration across global time zones, travel, visa and expense management, visitor logistics, procurement paperwork.
- Internal communications – draft site-wide announcements, newsletters and leadership messages (Polish & English), maintain Confluence/SharePoint pages and digital signage.
- Presentation production – story-board and design executive-level decks for All-Hands, QBRs and board briefings, enforce Visa brand standards.
- Reporting & data analytics – collect headcount, hiring funnel, budget vs. actual and DEI KPIs, build and refresh Excel/Sheets dashboards and light Power BI/Tableau views, provide “flash” analyses ahead of leadership meetings.
- Project / programme support – track action items, RAID logs and status summaries for site initiatives (e.g., office expansion, ISO audits, CSR events), highlight risks and drive follow-ups.
- Culture & stakeholder management – partner with HR, Comms and Facilities on engagement events, act as ambassador for new hires and visiting executives.
This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.
Required skills
- travel
- assistant
- reporting
- power bi
- excel
- hr
- sharepoint
- data analytics
- tableau
- confluence
- executive
- sheets
- visa
- stakeholder management
- project support
- facilities
- comms
- internal communications
- site leader
- expense management
- qbrs
- calendar
- vp engineering
- warsaw hub
- procurement paperwork
- digital signage
- presentation production
- all-hands
- board briefings
- programme support
- iso audits
- csr events
- culture management
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