Executive Assistant to MD

Position: Executive Assistant to MD

Location: Vashi

Exp: Proven exp as an assistant for 8 to 10 years

Educational Qualification: Graduate or Management Graduate

Note: Will work with current Executive Assistant for a period of 6 months to 1 year.

Other Requirements:

1. Excellent written and verbal communication skills, having presentable personality

2. Knowledge of office management systems and procedures

3. Excellent time management skills and the ability to prioritize work

4. Attention to detail and problem-solving skills

5. Strong organizational skills with the ability to multi-task

6. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

7. Proficient in Technology Software like Skype, WebEx etc.

8. Flexible to travel for meetings and support required.

Job profile in brief:

*MD’s Office Management*:

- Visitor Management

- Managing Calls for the MD/JMD

- Coordinate and Organize meetings

- Plan meetings and take detailed minutes (when required)

- Managing office supplies

- Email & Other Communication Management.

- Provide general administrative support.

- Draft emails and responses on behalf of MD.

- Ensure upkeep of Infrastructure and Equipment’s

*Travel Management*:

- Organize and Coordinate for Air tickets, Visas, Forex, Accommodation & Local transfers. Organize for appropriate gifts whenever required.

*Record and Document Management*:

- Ensuring storage and retrieval of all corporate records, documents, and reports.