Executive Assistant to Executive Director

1. Job Details Job Title: Executive Assistant Location: Kothrud, Pune Reporting Authority: Executive Director 2. Job Purpose To provide high-level strategic, financial, and administrative support to the Executive Director by managing key initiatives, coordinating departments, assisting in strategic planning and financial oversight, and ensuring efficient execution of the Executive Director’s responsibilities to support the university’s operational and strategic goals. 3. Key Accountability Strategic Planning: Develops and implements strategic plans for the Executive Director, aligning with the university’s overall strategy. Financial Oversight: Manages and monitors budgets, forecasts, and financial reports for the Executive Director. Department Coordination: Coordinates and manages various departments under the Executive Director, ensuring effective communication and collaboration. Initiative Management: Manages key initiatives and projects assigned by the Executive Director, ensuring timely completion and high-quality results. 4. Key Responsibilities Provides administrative support to the Executive Director, including calendar management, travel arrangements, and correspondence. Develops and maintains databases, spreadsheets, and other tools to track and analyze data. Assists in preparing reports, presentations, and other materials for the Executive Director. Collaborates with various stakeholders, including faculty, staff, students, and external partners. 5. Key Skills and Qualifications Bachelor’s degree in Business Administration, Management, or a related field. Minimum 3-5 years of experience as an executive assistant or in a similar role. Strong analytical, problem-solving, and communication skills. Ability to work independently and collaboratively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with database management systems and data analysis tools. Certification in Executive Assistant or related field is desirable.