Executive Assistant- Hybrid

Reporting directly to the Executive Vice President of Transportation, the Executive Assistant acts as a trusted strategic partner, playing a central role in coordinating management activities. This person actively contributes to the smooth running of operations, the organization of strategic priorities, the management of confidential information, and administrative and executive support.

The role requires great rigor, excellent analytical skills, a keen sense of diplomacy, and agility in a constantly changing environment.

We offer a flexible hybrid work model, enabling you to work from home and from our Montreal office.

CIMA+’s Transportation team have created a reputation for excellence within the transportation sector by successfully delivering thousands of projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that includes planning, design, inspection, construction management, and infrastructure reconstruction in both rural and urban environments. We take a wholistic approach to transportation projects that minimizes the environmental footprint, promotes sustainable growth, and supports resilient communities. Our innovative solutions integrate all modes of transportation, so motorists, pedestrians, and cyclists co-exist safely and travel efficiently. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!

Primary responsibilities

Strategic and executive support

• Proactively manage the Executive Vice President's schedule: coordinate high-level meetings, prepare strategic files and documents, and monitor critical deadlines.
• Help prioritize files and initiatives, ensuring a constant link between internal and external issues.
• Act as a liaison with key stakeholders, both internally and externally (clients, partners, senior executives, etc.).

Documentation and communications management

• Draft, edit, and format various executive documents: reports, presentations, service offerings, strategic notes.
• Ensure effective, structured, and confidential management of information (physical and digital).
• Filter, forward, and follow up on communications (emails, calls, various requests) based on strategic priorities.

Organization and logistics

• Plan and coordinate meetings, committees, and executive travel.
• Prepare agendas, follow up on decisions, and produce meeting minutes.
• Organize client meetings or business events in collaboration with the relevant teams.
• Contribution to special projects and initiatives