Executive Assistant

As an Executive Assistant, you will support a core group of senior leaders, including the CFO, the Secretary-General, and several members of the Sr Management Team within the Finance Department.
If you are fluent in Dutch, French and English and if you have experience in a similar position then this could be your next step!

Your Key Responsibilities as an Executive Assistant

Calendar & Meeting Coordination

• Proactive agenda management for the leadership team.
• Scheduling and coordinating internal and external meetings, including quarterly reviews, budget meetings, Finance Days, team buildings, etc.
• Managing leave approvals and ensuring agendas are updated accordingly.

Travel & Logistics

• Travel coordination (flights, accommodation, transport) with the assistance of the travel team.
• Welcoming visitors, preparing meeting rooms, serving refreshments, and ensuring technical readiness (e.g., Teams setup).

Administrative Support

• Preparing, formatting, and finalizing documents and presentations (Word, PowerPoint).
• Managing expense approvals and signature tracking.
• Translation and proofreading of tax or finance-related documents.
• Supporting the preparation and follow-up of bi-annual objectives for the leadership team.
• Handling various administrative and organizational tasks as needed.
• Team Back-up in case of holidays/absences.