Events & Conference Apprentice (6 months)

This role is based in our Bugis Junction Towers office.

Informa Festivals are not your ordinary B2B events; they are dynamic gatherings that infuse energy into every facet of a tech professional’s journey. Informa Festivals is where innovation meets opportunity, and our Asia flagship event, Asia Tech X Singapore, is a testament to that promise. As the heartbeat of the tech world, Asia Tech X Singapore converges the brightest minds, the boldest ideas, and the latest breakthroughs in technology. Imagine a place and time where the most influential figures in the tech industry converge, where innovative ideas and cutting-edge technologies take center stage. With a laser focus on key topics such as AI, cybersecurity, metaverse, and Web3.0, our events are a playground for those who thrive on the cutting edge. At the heart of all Informa festivals lies the essence of true connection—a catalyst for trust and collaboration. As firm believers in the power of events in connecting people to inspire genuine positive change in the world, we specialize in crafting an environment that nurtures structured serendipity, fostering meaningful connections and sparking creativity.
The Apprentice, Events & Conference position is designed to support the planning and execution of high-impact conferences and event activities within the Asia Tech x Singapore (ATxSG) portfolio. This role provides hands-on exposure to the full conference lifecycle — from speaker invitations and content planning to operational execution and on-site delivery.

As part of the ATxSG content team, the apprentice will work alongside producers, sales, marketing, operations, and design teams to ensure smooth coordination and delivery of conferences. The role involves frequent interaction with senior industry stakeholders (e.g. C-suite speakers), giving the apprentice valuable experience in managing external relationships and content logistics.
This position is ideal for someone with strong attention to detail, a passion for events, and a desire to grow in the field of conference production and event management.

Key Responsibilities:

• Coordinate and invite C-suite executives and industry leaders to speak at the conference — including keynotes, fireside chats, and panels
• Manage speaker communication including confirmations, administrative follow-ups, bios, photos, and presentation materials
• Support speaker logistics and scheduling, including the coordination of briefing calls and preparation meetings
• Maintain and update conference agendas and the internal speaker database; source and track new potential speakers
• Manage sponsor speaker deliverables and expectations in close coordination with the commercial and partnerships team
• Upload speaker details and session updates on the event website and ensure programme accuracy
• Prepare cue sheets and session briefing notes in the lead-up to the event
• Support the successful delivery of the conference on-site — including speaker check-in, session timekeeping, and backstage management
• Assist with planning and execution of event features that are part of ATxSG — such as sourcing venues and coordinating logistics for lab tours, the ATxSG Party, Awards Night, and other associated activities
• Collaborate closely with the Event Director and Conference Producer, as part of a wider team including marketing, sales, and operations
• Assist with post-event documentation and speaker appreciation follow-ups
• Carry out additional tasks and responsibilities as assigned