E-Billing Specialist

For our Client, an international law firm, operating as a Shared Service Center, we are looking for E-Billing Specialist

Location: Warsaw, Śródmieście | hybrid model of work (3 days from home, 2 days onsite) | Working hours: 9:00 AM - 5:15 PM

Responsibilities:

• Uploading invoices to client eBilling platforms and resolving any issues.
• Managing queries, rejections, and disputes with clients and fee earners.
• Monitoring billing schedules to ensure compliance with deadlines.
• Maintaining accurate eBilling records, including timekeepers, matters, and billing rates.
• Assisting with client setup, implementation, and adherence to policies.
• Collaborating with internal teams to ensure smooth eBilling processes.
• Preparing reports and analytics to track billing efficiency and performance.
• Supporting audits with detailed eBilling transaction records.

Requirements:

• 3-5 years of experience in Legal Finance, including at least 2 years in eBilling activities at a professional services firm.
• Proven experience as an eBilling assistant, delivering operational excellence and supporting process improvement.
• Strong ability to communicate effectively and collaborate across teams.
• High standards of accuracy and compliance in all tasks.
• Willingness and ability to travel to the United Kingdom for business purposes.
• Excellent written and spoken English.
• Proficiency in SAP system and advanced working knowledge of Microsoft Excel.

We offer:

• Hybrid working model (3 days home office, 2 days onsite) and office in the city center.
• Contract of employment.
• Sport's card (Multisport).
• Private medical care.
• Private life insurance.
• Free gym access.
• Support for professional development, including co-funding for accounting certifications and courses.
• Commuting subsidies.
• Language course subsidies.
• Travel allowances.
• Access to wide range of learning & development platforms.