Document Support Officer

Maintaining the Netherlands, that is our mission. As a Document Support Officer, you ensure that project teams always have access to the correct and up-to-date information. You play an important role in managing and monitoring project documentation and information provision within complex infrastructural projects. Together with your colleagues, you contribute to efficient project execution and a reliable and future-proof electricity grid. This is a part-time position for 24 hours per week. Your work environment Within Onshore Brownfield Netherlands (ONN), we are responsible for the management of our assets in the Netherlands. We ensure the safe and effective execution of all maintenance and project activities on the high-voltage grid. To organize this well, we work with various executing project teams and management and maintenance teams. The Operations & Maintenance department, part of ONN, is responsible for the predictable, safe, and qualitative realization of complex projects, such as the construction of high-voltage substations and connections. We work according to the requirements and standards of TenneT. The project teams are responsible for the realization of projects within the set frameworks, from start to commissioning. As a Document Support Officer, you play an important supporting role in this. You ensure that project documentation and information are managed clearly, accessibly, and in accordance with the applicable guidelines. This way, project teams always have access to the right information and documents to carry out their work effectively. Your main responsibilities: * You collect, register, and organize both analog and digital documents. You also analyze data and process it into overviews, specifications, reports, and assignments in TenneT's systems. * You monitor submission, response, and retention periods and ensure that documents are processed on time and according to the correct procedures. * You ensure that documents are stored and managed correctly, in accordance with TenneT's standards and applicable laws and regulations. * You oversee retention periods and are responsible for the timely destruction of documents that qualify for it. * You make information and documentation from information systems available to internal and external stakeholders. * You minute meetings and monitor the progress of actions, decisions, and open issues. * You identify opportunities to improve document and information provision and take initiative in optimizing and implementing work processes. What you bring: You are an independent and structured professional who easily adapts within a dynamic project environment. You work accurately, think ahead, and know how to organize information and documentation processes well. You are also a strong communicator and enjoy working with various stakeholders. In addition, you bring: * MBO or HBO work and thinking level and at least 3 to 5 years of relevant work experience. * At least 3 years of recent and demonstrable experience in managing documentation and information provision within projects or organizations. Preferably, you have gained experience in new construction, management, and maintenance projects in a technical-infrastructural environment, ideally in the energy sector. * Affinity with document management and information management systems and experience with reporting. * A professional, analytical, and flexible attitude. You are independent, problem-solving, and know how to organize and plan your work well, even when priorities change. * Environmental awareness and organizational sensitivity. You work easily with project team members and internal and external stakeholders. You keep your promises, take responsibility, and ensure that tasks are completed carefully. * The ability to actively contribute to improvements in document and information provision and to actually implement these improvements within project teams. * Good communication skills and an excellent command of the Dutch language and a good command of English, both spoken and written. * You have an affinity with AI and digital developments and are open to discovering and applying new technologies to make document and information provision more efficient and smarter. Skills SAGA Accounting Microsoft PowerPoint SAP Time management