Document Controller (2 year Fixed Term contract)

A Document Controller is required by our Waihi North Project (WNP) team to maintain the document control system. Responsible for the effective flow of all documents between OGC and clients / contractors, the role maintains the file structure including, Document Management Plan & the development and revisions of templates.

Key responsibilities:

• Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office.
• Ensure the Document Management Plan is followed when creating documents.
• Maintain the Contacts address books in the assigned Electronic Document Management data base.
• Liaise with Project Engineers to ensure Scopes of Work for Tender packages are received into the Document Management System.
• Monitor durations for the turnaround of document reviews by both internal and external parties, for assigned Packages.
• Proactively highlight any events that may adversely affect project schedule to your manager in a timely fashion.
• Actively look for opportunities to implement cost savings without effecting safety, schedule or quality.
• Develop working relationships with the Site Operations Team, to enable longer term working relationships between Project Development team to grow.
• Effective communication and relationship development, ensuring colleagues and contractors work towards the correct procedures and standards regarding document control.