Digital Operations Specialist (m/w/d) 100% remote, Teilzeit 15-20 Stunden

We are bringing our customers' backoffice up to speed through digitalization and automation.

Our Focus

You want to not just use digital systems but really understand them, set them up, optimize them, and get them running? Then you're exactly right. Office Management & Consulting Sabine Zay is an innovative, 100% digital company. We are the expert team for efficient, structured, and fully digitized backoffice with a focus on digital accounting, automation, and process optimization.

Our customers – entrepreneurs and freelancers – rely on us to ensure their systems function. And that's exactly where we need your support.

The entire communication takes place at our company through online meetings and documentation within various systems to ensure the flow of information between employees.

We're looking for you:

Our team is growing, so we're looking for YOU.

You find yourself quickly adapting to new tools, have no fear of technical settings, and know how to document processes neatly? You understand why a process is set up the way it is and not just how to use it? Then you're exactly right.

Maybe you come from office organization or the commercial sector. Maybe you're simply the person in your social circle that everyone asks when something doesn't work with the computer, and you patiently explain it until it works. We don't care where you come from. What matters to us is that you think before you click, document neatly, and understand economic connections, because without this understanding, our processes cannot be set up sensibly.

Starting immediately, 100% remote, part-time with flexible working hours.

Tasks

• You configure digital tools and systems for our customers. For example: You set up Invoice Fetcher for a new customer and document the process so that it runs smoothly next time.
• You set up interfaces between marketplaces, middleware, and accounting systems and maintain them continuously, whether software interface or data-based (e.g., CSV export, import, editing). This ensures that data flows smoothly and our accountants can focus on their actual work.
• You maintain and optimize our internal systems and ensure that interfaces function properly.
• You create and maintain instructions and documentation so that processes remain understandable and scalable.
• You take over support tasks for customers around the tools they have installed – from initial setup to troubleshooting.
• You actively participate in the further development of our internal process landscape and system.

Qualification

• You have proven experience working with digital tools and SaaS applications and find yourself quickly adapting to new software.
• You understand economic connections. You know why companies need certain processes, and you can deduce from this how a system should be set up sensibly. Accounting knowledge is not necessary.
• The secure handling of CSV files and tabular data is second nature to you. You know how to clean, transform, and import data.
• You work independently, structured, and document your work carefully.
• You can explain workflows and settings clearly, both in writing and orally.
• You are willing to work 100% digitally, without paper, without exception.
• Experience with tools like Make, Zapier, Lexware Office, Invoice Fetcher, etc. is a plus but not necessary.

Benefits

• We offer you exciting and diverse tasks that you can implement with independence and short coordination periods.
• 100% remote – You work completely location-independent within Germany.
• Work the way it suits you. We offer you flexible working hours, which you can shape yourself – including the possibility of taking time off for leisure activities.
• We also place a high value on further education: We offer numerous training and qualification opportunities.
• We provide you with work equipment (laptop, service phone).

What's important for team and customer work:

• We work 100% digitally, which means we don't use paper. Notes on e.g., meetings or open questions are not made on paper but in the systems provided.
• We work a lot with modern software and use it also for our digital processes and documentation of tasks.
• We all enjoy the benefits of remote work. This means for us that we work with the corresponding software and make all our information available to everyone.

If you find yourself in this profile and are eager to strengthen our team, we look forward to your application. Please send your complete documents (CV, training certificates, and references) directly through the portal. We will contact you within the next week.

We are looking for both immediate starts and future prospects. Longer notice periods are not an obstacle.

Please answer the question about your desired salary based on a full-time position.

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