Data and Document Coordinator

A Data and Document Coordinator is responsible for supervising the organization, storage, and management of digital and physical documents, as well as data within an organization. This role ensures that all information is accurate, accessible, secure, and compliant with legal and regulatory requirements.

This is a hybrid role that combines data management and document management, with a focus on optimizing workflows related to organization, archiving, and retrieval of essential documents and data.

Responsibilities:

• Organize and manage documents (employee files, HR documents, etc.) in digital and physical formats;
• Set up and maintain efficient classification and search systems to ensure that documents are easily accessible to authorized personnel;
• Ensure proper version management to guarantee the use of the latest version and correct archiving of previous versions;
• Participate in various document-related projects, such as decommissioning old systems;
• Enter and update data into databases, spreadsheets, or other systems, ensuring their accuracy and integrity;
• Analyze and clean datasets to ensure coherence, identifying and resolving discrepancies;
• Document rules related to access management (roles, security parameters, etc.) and act as a guardian to ensure compliance;
• Maintain that data flows smoothly between systems and coordinate the integration of new systems or data sources as needed;
• Respect conservation calendars to ensure that documents and data are preserved for the required duration and disposed of properly when no longer necessary;
• E nsure that documents and data are easily accessible and well-organized for audits or legal examinations.