Event Production Coordinator

Are you an organized, creative person with great management skills and a passion for event production? We are looking for an Event Production Coordinator to join our team to lead and execute all stages of high-impact cultural events in different cities across the country.

REQUIREMENTS:

• Degree: Bachelor's degree.
• Proven experience in producing cultural events or similar.
• High organizational capacity, task tracking, and management of multiple activities simultaneously.
• Excellent oral and written communication skills.
• Able to work under pressure and resolve problems in real-time.
• Familiarity with management platforms like Monday or similar.
• Desirable: basic knowledge of budgeting, scouting, and travel logistics.
• Availability to travel and work some weekends or outside regular hours.

MAIN FUNCTIONS:

Pre-production:

• Curation of themes, speakers, and spaces in collaboration with Direction.
• Management of strategic alliances with institutions, brands, sponsors, and convocations.
• Budget preparation for each event and annually.
• FOLLOW-UP AND COMMUNICATION WITH ALLIED BRANDS.
• Scouting management: flights, accommodations, appointments, and visits to spaces.
• Coordination with Creative Direction for the design of each event.
• DIRECT RELATIONSHIP WITH SPEAKERS: interviews, material requests, logistics, and follow-up.
• Hiring and management of vendors (technical, furniture, catering, photo/video).
• Communication coordination with brands: materials, logos, guest lists, and brand presence.
• Budget preparation, lists, minutes, checklists, and tasks on platforms like Monday.
• Request for special permits, invitation letters, and sponsorship formats.

Production (on-site):

• Integral coordination of the event on the day of its execution.
• Supervision of setup, technical tests, and teardown.
• Attention to speakers, allies, and vendors.
• Review of bathrooms, dressing rooms, catering, and brand visibility.
• Punctual minute-by-minute follow-up and solution of unexpected issues.

Post-production:

• Management of photographic and audiovisual materials.
• Sending materials and databases to speakers and brands.
• Budget preparation, evaluation reports, learning, and numerical data.
• Invoicing, final budget delivery, and documentation archiving.
• Directory and inventory updating.
• Coordination of evaluation meetings with allies.

Monday to Thursday 9am to 6pm and Friday 9am to 2pm

Work zone: Colonia Americana