Contracts Administrator

STAPS Facility Services Pty Ltd is seeking a full-time Contracts Administrator to join our
team in Ballarat, VIC. In this pivotal role, you will be responsible for managing and
administering a diverse portfolio of commercial contracts, ensuring compliance and
driving operational efficiency across our facility services business.

What you'll be doing

• Drafting, reviewing and negotiating a variety of commercial contracts, including service level agreements, maintenance contracts and supplier arrangements.
• Evaluate the financials and ensure that profitability criteria are met in line with company goals and performance measures.
• Preparation of estimations in line with the company guidelines and protocols while
  coordinating with the finance department.
• Monitoring contract performance and compliance, identifying and resolving any issues in a timely manner.
• Coordinating contract renewals, extensions and terminations, ensuring all necessary
  documentation is in place.
• Providing contract administration support to internal stakeholders, including project
  managers and operations teams.
• Maintaining comprehensive contract records and reporting on key metrics to
  management.
• Identifying opportunities to streamline processes and implement best practices in
  contract management.

Key Responsibilities:

• Prepare and manage contracts for building services like cleaning, maintenance and
  safety checks.
• Work closely with service providers, clients and internal staff to make sure all contracts are clear and followed.
• Help organize tenders by preparing documents and reviewing contractor offers.
• Keep track of contract deadlines, updates and any changes.
• Ensure all contractors meet legal and company requirements including insurances and licenses.
• Maintain contract records and ensure everything is up to date.
• Assist in improving how the company manages contracts and services.

What we're looking for

• Excellent understanding of contract law, procurement processes and contract
  management principles
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and deadlines
• Proficient in the use of contract management software and MS Office suite
• Exceptional attention to detail and a problem-solving mindset
• Effective communication and stakeholder management skills
• Bachelor's degree in management and finance.

What we offer

At STAPS Facility Services, we are committed to providing our employees with a
supportive and rewarding work environment. In addition to a competitive salary, you will
enjoy access to ongoing professional development opportunities, flexible work
arrangements and a range of wellbeing initiatives to support your health and work-life
balance.

About us

STAPS Facility Services is a leading provider of integrated facility management solutions
across Australia. With a strong focus on innovation and sustainability, we partner with a
diverse range of clients to deliver exceptional service and optimize the performance of
their built assets. Our team of dedicated professionals is passionate about making a
positive impact in the communities we serve.
If you are excited by the prospect of joining our dynamic team, we encourage you to
apply now.