Conference & Event Services Coordinator

Conference & Event Services Coordinator

The main responsibilities and tasks of this position are as listed below, but not limited to these:

• Prepare and distribute all materials and correspondence such as sales contracts, memos, letters, banquet event orders, amenity requests and sales proposals for assigned Catering Sales Manager
• Initiate Catering Sales booking process by creating accounts / bookings, establishing departmental files and generate timely notification to affected departments pertaining to all types of guests and clients’ inquiries
• Banquet menus revision and updating Catering Sales Managers’ database
• To perform administrative duties (e.g. copying, filing of proposals and contracts) and checking of catering sales mail boxes daily
• Generate reports when required by Catering Sales Managers and or Director of Conference Services/Catering Sales.
• To support Adhoc duties required by the Catering Sales Mangers.
• To participate in departmental and hotel activities and events.
• To provide coverage for other Coordinators in their absence.
• To perform reception duties in the absence of the receptionist
• Assist with any other sales support projects and duties as requested
• Assist in other departments within Sales & Marketing Division whenever necessary

Qualifications:

• Minimum of 1 year experience in the hotel industry
• Candidates must possess at least GCE “O” level certificate
• Strong written and verbal communication skills(Multi-lingual as necessary)