Job Summary:

The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.

Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

Qualifications:

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually

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