Chief of Staff Operations (m/w/d) - 100 % remote

We are looking for an experienced developer who is not just a pure support, but understands themselves as a Business-Enabling-Instance? You love the tempo of KI-start-ups and have the claim to master processes not only to accompany, but to operate them?

For the Nikan AI Group we are looking for a Chief of Staff Operations (m/w/d) in full-time. You will work 100 % remote and build the strategic and operational counterpart for our CEO Daniel and our C-Level-Team (Heike, Max and Lukas). The position is unlimited.

What you can expect:

In this role, you are much more than an organizational support. You act as a “Reibungs-Killer” in a highly dynamic KI ecosystem. Your focus lies on structure design and project management. You are the central interface between the executive board, internal teams of our startups, and external partners. You have the task to build structures yourself, implement modern tools, and lead projects independently from the first idea to the “Go-Live”.

Your tasks – Operative & Digital:

• Project management: Independent leadership and implementation of defined internal projects. You hold the reins in your hand and ensure timely completion.
• KI-Tooling & Processes: Analysis of needs as well as independent evaluation of new software and KI tools for efficiency improvement of the entire group.
• Communication management: You act as primary gatekeeper. You schedule calendars to ensure focus times for Daniel and the C-Level-Team and guarantee a smooth information flow.
• Presentations: Creation of high-quality documents and presentations for investors, board meetings, and strategic partners.
• Leadership support: Representation of the executive board in selected meetings, obtaining information, and independent clarification of operational standpoints.
• Process documentation: Building and maintenance of a central knowledge base as well as documentation of all relevant work processes in the KI field.
• Analyses: Conducting research on specific questions in the startup and technology field, as well as creating decision-making reports.

You bring with you:

• Background: Completed studies (BWL, project management, etc.) or acquired expert knowledge and a deep understanding of business.
• Linguistic level: German on a native speaker's level and conversational English.
• Tech affinity: You are “IT-native” and passionate about modern applications. Ideally, you already have some experience in dealing with KI tools.
• Mindset: You possess genuine entrepreneurship. You think ahead, act independently, and take ownership of your projects.

We are looking for personalities with high ownership:

• If you wait for someone to assign tasks: Do not apply.
• If you confuse