Business Operations Specialist

POSITION OVERVIEW:

Under limited supervision, provide administrative support in the areas of administration, purchasing, and marketing. Process purchases orders accurately and concisely. Follow documented procedures and work instructions to ensure processes are adhered to. Communicate with organizational teams to ensure they have the most up to date information to provide exemplary service for our customers. Coordinate Marketing trade shows domestically and internationally. Demonstrate capability of accomplishing a variety of multiple functions in different areas with flexibility, adaptability and using critical analytical skills with a positive attitude.

KNOWLEDGE, SKILLS, ABILITIES, EXPERIENCE & CERTIFICATES

Coordinates and enters purchase orders for the drop shipment of finished good products.

Follows purchasing Standard Operating Procedures (SOPS) to ensure computer data integrity for processed orders, events, etc.

Maintains complete digital records of all Purchase Finish Goods orders, revisions, and other transactions.

Coordinates trade shows and manage domestic shipments to transfer products and material to events.

Collaborates with various vendors and suppliers to facilitate the operational needs of Marketing department.

Manages Marketing Inventory and complete intermittent reconciliation of marketing items and materials.

Communicates clearly to empower others with the most recent information verbally and in writing regarding Hydranautics and Nitto products.

Processes payments from suppliers and internal expense payments. Ensures relevant approvals for payments.

Coordinates travel arrangements for required personnel in the international office.

Oversees daily miscellaneous office duties including processing payments to bank.

Bachelor's degree in business administration or related field and three (3) years' directly related experience in administration, purchasing and/or marketing or an equivalent combination of education and experience.

Knowledge of water industry concepts, a plus.

Working knowledge of general standard business practices incorporating administration, purchasing, and marketing.

Ability to work independently and with a wide variety of staff, departments, languages, and cultures.

Intermediate skills in Microsoft Office suite such as Word, Excel, Outlook, PowerPoint, and enterprise software such as JD Edwards.

Solid understanding of basic, inventory, purchasing, logistics, and customer service concepts.

Demonstrated ability to work with a high degree of organizational accuracy, excellent attention to detail, problem analysis and problem resolution skills.

Basic understanding of math including addition, subtraction, and division capabilities.

Work independently and foster a cooperative team spirit within a large and/or small team environment.

Ability to multi-task with flexibility in responding to rapidly changing, dynamic processes and demands; effectively prioritize based on critical and urgent needs.

Understand and follow standard company operating and safety procedures.

Certificates in Administration, Purchasing or Marketing, a plus.

Must be able to meet physical demands and work environment requirements.