Business manager

Duties and Responsibilities
Regulatory & Compliance Documentation:
• Maintain and manage all regulatory compliance documentation and certifications
• Ensure all company licenses, permits, and accreditations are current and properly filed
• Prepare and submit regulatory reports and documentation to relevant authorities
• Monitor changes in building regulations, health and safety legislation, and industry standards
• Maintain organized filing systems for compliance records, both physical and digital
• Coordinate inspections and audits with regulatory bodies
Accounts & Financial Administration:
• Process invoices, purchase orders, and payment requests
• Maintain accurate financial records and assist with bookkeeping tasks
• Reconcile accounts and prepare financial reports as required
• Liaise with accountants and provide necessary documentation for audits
• Monitor and track project budgets and expenditures
• Handle petty cash and expense claims
Office Management & Administration:
• Oversee day-to-day office operations and administrative functions
• Manage office supplies, equipment, and vendor relationships
• Coordinate meetings, appointments, and maintain calendars
• Prepare correspondence, reports, and presentations
• Implement and maintain efficient office systems and procedures
• Ensure office health and safety compliance
Communications & Queries:
• Manage incoming emails, phone calls, and general correspondence
• Respond to client, supplier, and stakeholder queries in a professional and timely manner
• Coordinate communication between management, staff, contractors, and clients
• Prepare and distribute internal communications and notices
• Maintain professional relationships with external partners and regulatory bodies
Document Control & Record Management:
• Establish and maintain comprehensive document control systems
• Manage contracts, agreements, and legal documentation
• Ensure proper archiving and retrieval systems for company records
• Prepare and maintain HR documentation and employee records
• Support tender preparation and submission processes