Backoffice Manager/in – Commercial Control & Digitization (m/f/d)

Do you want to organize our back office independently, control commercial processes, keep an eye on company figures, and actively develop our internal processes with AI and digital tools?

As the central pillar of our team, you know what it takes to ensure everything runs smoothly in day-to-day business. You maintain an overview, anticipate what needs to be done, set the right priorities, and ensure that nothing important is left undone. As a trustworthy and reliable point of contact, you coordinate people and tasks with tact, support your colleagues, and pitch in where you are needed.

You combine organizational talent with commercial understanding and a strong feel for numbers. You create and track invoices, open receivables, and commercial key figures, identify discrepancies early on, and ensure transparent, structured processes. At the same time, you question existing processes and find innovative ways to make them simpler, more efficient, and as automated as possible with the help of digital tools and AI.

Our team of security experts is passionately committed to protecting digital infrastructures and works with a great deal of technical freedom, collegial support, and minimal travel in demanding client projects.

With many years of consulting experience, agile working methods, and continuous development, we support our clients industry-neutrally and manufacturer-independently.

We place great importance on collegial collaboration, knowledge sharing, and an open feedback culture. You will always find support within the team for complex tasks.

Tasks

• You organize and manage our back office independently, ensuring smooth administrative processes, reliable appointment and contract management, and structured internal processes.

• You take over commercial administration, including project billing, invoicing, receivables management, and cooperation with our tax advisor.

• You create regular management reports and prepare relevant company key figures such as revenue, costs, receivables, project statuses, and plan-actual deviations as a basis for decision-making for management.

• You analyze and optimize existing processes, identify digitization potential, and independently implement efficient, as automated as possible, solutions.

• You use AI tools and Microsoft 365 to simplify recurring administrative tasks, reduce manual effort, and continuously improve the quality of our internal processes.

• You coordinate collaboration with management, sales, HR, consultants, and external service providers, and provide support with administrative HR matters and the organization of internal events.

You will have the freedom to contribute your own ideas and sustainably develop our internal processes.

Qualifications

Your skills (important to us)

It is important to us that you enjoy learning new things and sharing your knowledge.

What we expect from you:

• You have several years of experience in a commercial or comparable back office function and have completed commercial training or a business administration degree. You have good business administration understanding and a strong affinity for numbers.

• You have experience with commercial evaluations, controlling, and reporting and can independently analyze relevant key figures, present them comprehensibly, and derive important insights from them.

• You are a true organizational talent, maintain an overview even with diverse tasks and different requirements, and are friendly, set the right priorities, and ensure that nothing important is left undone.

• You impress with your strong service orientation and communication skills, enjoy supporting your colleagues, and are a reliable point of contact for various company areas.

• You have very good Microsoft 365 skills, especially in Excel, SharePoint, Teams, and Outlook, and use digital tools safely and efficiently in everyday work.

• You possess very good analytical skills, quickly recognize interrelationships and potential for improvement, and find pragmatic and well-thought-out solutions even for more complex tasks.

• You regularly use AI tools like ChatGPT, Claude, or Copilot and enjoy independently optimizing and automating administrative processes with digital solutions.

• You work structurally, independently, and solution-oriented, think entrepreneurially, act proactively, and reliably implement your ideas with initiative and a hands-on mentality.

• Ideally, you have experience in project controlling, preferably from a consulting or service company.

• You have very good German language skills in speaking and writing and communicate clearly, professionally, and respectfully.

Your skills (nice to have)

We would be pleased if you have the following skills, otherwise, you will learn these aspects during the onboarding process:

• You have experience with Power BI or comparable reporting and automation tools and want to further develop data-based evaluations and processes.

• You have knowledge of DATEV, HubSpot, Jira, or Confluence.

Even if you don't meet all the criteria, we would still be happy to receive your application.

Benefits

• Self-fulfillment: Freedom to experiment, an open error culture, and co-creation of company structures are a matter of course for us.

• Exciting Work Environment: You will shape internal processes in a company with demanding projects in Cyber Security, Cloud, and IT architectures.

• Flexible Working Hours: Work during your most productive hours and flexibly plan personal commitments. Overtime is compensated.

• Additional Benefits: You can choose from various offers such as a Germany Job Ticket, Urban Sports Club membership, childcare support, or a Job Rad (company bike lease).

• Training and Development: We invest in your development through regular training and renowned certifications.

• Individual Hardware Selection: You decide which hardware you want to use.

• Low Travel: We work remotely or in our offices in Cologne or Essen. On-site customer meetings are the exception.

• Team Building: Our monthly Open Space is dedicated to creative work on current topics. Regular events (e.g., joint workation, summer party, or Christmas party) are planned and implemented by the team itself.

• Workation: Combine work and travel or take an extended break in the form of a sabbatical.

• Vacation: 30 days of vacation per year and special leave for special occasions.

Do you enjoy taking responsibility, keeping an overview, and ensuring that everything runs smoothly in day-to-day business? Do you have organizational talent and commercial understanding, enjoy working with numbers, and want to actively shape and improve our internal processes with your ideas and digital solutions? Then you are exactly right with us!

Look forward to a strong and diverse team where collaboration, mutual support, and enjoyment of work are not neglected.

Our application process is straightforward and transparent.

Simply send us your resume with relevant experience.
We will get back to you quickly and arrange an initial meeting via Microsoft Teams.

Find more English Speaking Jobs in Germany on Arbeitnow