Billing Assistant (Full-time – Operational Mode)

Multiplica Talent is looking for you!

We are a consulting firm specialized in offering the best job opportunities to the top talent on the market.

We have 20 years of experience recruiting qualified, innovative, and growth-oriented people for our clients. Currently, we collaborate with companies in LATAM, USA, and Europe, and count on talents working both remotely and in different parts of the world.

Our talents are the agents of change creating the organizations of the future. Be part of this change!

You're invited to join Multiplica's team as Billing Assistant (Full-time – Operational Mode).

Job Objective:

Execute the complete billing process for both companies in the group (Talent and Incrementa), ensuring precision, fiscal compliance, and timely records in internal systems. This role is key to ensure an orderly, efficient, and error-free billing cycle with direct interaction with internal areas, clients, and suppliers.

Responsibilities:

Billing and Complements

• Emit electronic invoices for Talent and Incrementa in a timely manner.
• Generate and control payment complements according to fiscal rules.
• Validate that invoices meet client-specific fiscal and commercial requirements.

Conciliations and Administrative Control

• Match Purchase Orders vs Invoices in Odoo.
• Perform reconciliations between received payments and issued invoices.
• Register and keep the billing flow updated in the system.
• Integrate evidence and supporting documentation for accounting closures.
• Control and organize fiscal files and supporting documentation.
• Validate CFDIs received and ensure correct integration into the system.
• Support income, billing, and payment reports.
• Basic follow-up of collections: reminders, payment validation, status updates.
• Capture information in internal systems (Odoo, Excel, client portals).
• Ensure current fiscal compliance for billing (CFDI, complements, catalogs, etc.).

Client Attention and Audits

• Prepare billing layouts for clients (mainly BBVA, among others).
• Follow up on requirements in audit portals or supplier validation.
• Attend to incidents, clarifications, and special factoring requests.

Talent Operational Processes

• Maintain vacation control for operational staff and report it timely to clients to ensure correct billing.
• Ensure all prior requirements are met for billing.

Ongoing Improvement

• Suggest improvements in times, controls, and factoring processes.
• Maintain updated procedures for the area.

Requirements

Educational Background:

• Bachelor's degree in Commerce or Accounting, or related field.

Experience:

• 1 to 3 years in electronic billing.
• Management of systems like Odoo, SAP, CONTPAQi, or similar.
• Experience in payment complements and factoring controls.
• Deseable experience attending corporate client portals.

Tech Knowledge:

• CFDI 4.0 management, payment complements, and SAT rules.
• Advanced Excel (tables, filters, basic formulas).
• Contingency knowledge (desirable accountant profile).
• ERP experience (SAP, ORACLE, Odoo, or similar).
• Use of supplier and client portals.

Soft Skills:

• Attention to detail.
• Organization and follow-up.
• Clear communication.
• Internal and external customer service.

Benefits

• Labor law benefits and above.
• Addition days off.
• Health benefits.
• Growth opportunities.
• Ongoing learning.
• Hybrid work