Assistant (m/w/div.) Personnel Affairs

The Elbphilharmonie and Laeiszhalle Betriebsgesellschaft mbH is seeking an Assistant (m/w/div.) Personnel Affairs for the nearest possible time.

Assistant (m/w/div.) Personnel Affairs

In part-time (25 hours a week distributed over 5 days).

As an Assistant Personnel Affairs, you will support the team of the Personnel Department in fulfilling their diverse tasks.

Aufgaben

To your responsibility belongs, among other things:

• Administration of application procedures:

• Scheduling job postings on various portals

• Better management using applicant tracking software: confirmations, scheduling interviews, rejection letters

• Management of initiative and internship applications

• Documented procedures and evaluation of the recruitment process

• Administration of sick leave:

• Maintenance of sick leave lists

• Entry in the time recording system

• Notification to the accounting department

• Follow-up on dates for preventive measures, safety training and various training sessions and documentation in the electronic personnel file

• Organization of in-house training for first aid / fire protection

• Maintenance of various team lists (website, intranet, organizational chart, EVIS, etc.) upon changes to personnel

• Administration of HVV Germany tickets

• Subscriber management

• Billing review

• Preliminary preparation of changes for payroll processing

• Documentation of work processes and creation of guidelines

• Protocol management

• Filing and general support

Qualifikation

We expect a professional profile:

• a completed vocational training in business administration or comparable experience
• proficient use of MS-Office applications
• very good German language skills in writing and speaking

We are looking for personal characteristics:

• a high level of organizational and communication skills
• independent, structured, conscientious, and precise working style
• teamwork ability
• service-oriented thinking
• readiness to act and absolute reliability
• ability to withstand stress and assertiveness, as well as a friendly and confident demeanor

Benefits

About us:

Behind the two concert halls Elbphilharmonie and Laeiszhalle, as well as the three associated concert box offices, is a rapidly growing team of around 265 employees, who are assigned to either HamburgMusik gGmbH or Elbphilharmonie and Laeiszhalle Betriebsgesellschaft mbH according to their tasks. The staff is supported in all aspects by both companies. The Personnel Department focuses on the diverse tasks, with a service-oriented approach and teamwork having high priority.

Workplace:

Your workplace is on the 3rd floor of the Vespucci House at Sandtorkai 71. Unfortunately, the workspaces are not wheelchair accessible and therefore only partially accessible for people with mobility impairments. We would be happy to inform you about the existing barriers.

We offer:

• a challenging job in a modern concert company
• a collegiate atmosphere in a dynamic team
• a performance-based salary according to the collective agreement of the Arbeitsrechtliche Vereinigung Hamburg e. V. (AVH) including overtime payments
• a attractive annual bonus
• 6 weeks' vacation per calendar year
• a company pension plan in accordance with the Hamburger Zusatzversorgungsgesetz and an employer contribution to a private retirement savings model
• discounts on concert tickets and items in the shop on the Elbphilharmonie Plaza
• the Germany ticket of the HVV (Hamburger Verkehrsverbund) including an employer contribution, as well as good public transportation connections
• company car leasing
• a cafeteria with a breathtaking view of the Hamburg harbor
• discounted sports offers
• events for employees

The Elbphilharmonie and Laeiszhalle Betriebsgesellschaft mbH actively pursues the goal of professional equalization of women and men and diversity. We strive to reflect the diversity of our society in our organization and work on a discrimination-sensitive working environment. We believe in the strength of diverse teams and look forward to applications from people who can enrich us with their perspectives and experience horizons. Applications from BIPoC and people with migration backgrounds are explicitly welcome.

In the area for which this job is being advertised, men are underrepresented according to the Hamburg Equal Opportunities Act. Applications from men will therefore be explicitly welcomed. They will be given priority consideration in case of equal suitability, qualifications, and professional competence. Applications from severely disabled or equally affected individuals in accordance with SGB IX are also welcome. They will receive special consideration.

We've piqued your interest?

Then apply now with comprehensive application documents (cover letter, curriculum vitae, certificates) exclusively through our Online Application Form on the Elbphilharmonie website. The application deadline ends on May 11, 2026.

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