Assistant to the Management Board (m/w/d)

Tasks

DOES THIS APPLY TO YOU?

As an Executive Assistant, you will be the central interface to the CEO and enable him to focus on strategic tasks: company growth, partnerships, M&A, and management board leadership. You will take over the entire operational and administrative coordination and ensure that the CEO can use his time optimally.

Your primary goal: Free the CEO from 100% of administrative tasks, so he can focus on his core strengths: strategy, network, and company development.

Your tasks:

1. Executive Support & Organisation

• Complete calendar and email management for the CEO (prioritization, response, escalation, follow-ups)
• Screening of calls & inbound channels
• Ensuring that no requests or to-dos are lost

2. Communication & Coordination

• First point of contact for internal and external inquiries
• Coordination with the board, partners, and investors
• Professional communication on behalf of the CEO

3. Meeting- & Board-Management

• Preliminary preparation and organization of board and management meetings
• Agenda creation, document preparation

4. Travel-, Event- & Administrative Organisation

• Planning and booking of trips
• Coordination of fairs and events
• Expense accounting

5. Recruiting- & Project-Support

• Preliminary sorting of applications and interview coordination
• Support during onboarding
• Coordination of smaller projects, including deadline tracking and documentation

Qualification

Your profile:

Must-criteria:

• Education: Completed vocational training or degree (BWL, communication, etc.)
• Experience: At least 2-3 years of experience as an assistant, office manager, or in a comparable role
• Organizational talent: You keep an overview even in hectic situations and prioritize independently
• Communication strength: Professional, friendly communication at all levels (internal and external)
• Proactivity: You think ahead, recognize problems before they arise, and solve them independently
• Discretion: Absolutely trustworthy in handling sensitive information
• Tech affinity: Secure handling of MS Office (Outlook, Word, Excel, PowerPoint), Google Workspace
• English: Very good knowledge, as international communication occurs

Nice-to-have:

• Experience in start-ups, scale-ups, or family-owned companies
• Experience as an assistant to a CEO or board member
• Knowledge of project management tools (Asana, Trello, Notion)
• Hands-on mentality and joy in shaping

Benefits

OUR CORE VALUES – SO WE TICK. SO YOU TICK?

WHY US?

We are one of the fastest-growing archery brands worldwide and inspire people to discover their potential. Besides our company, we invest in the DOA Foundation to support young people.

As Buckle & Seam, a social impact brand, we produce leather bags and accessories. With every purchase, we support education and personal development, investing 3% of our net sales in educational initiatives and our school project, the AMN School. Our goal: develop desirable products and simultaneously have a positive social impact. Every purchase does good.

Your advantages at Bearpaw and Buckle & Seam

Money isn't everything? At our company, you receive a monthly value voucher for our high-quality products and benefit from exclusive discounts at many well-known companies.

Work with flexibility and trust

Trust-based working hours and flexibility are a reality at our company! It's about your results, not the hours you work. Remote work is possible, up to 100% home office – except for mandatory events.

Your balance at our company

At our company, you'll stay long-term – unlimited employment contracts and up to 30 days of vacation ensure you can balance work and life perfectly.

Coaching and growth

Regular team and company events foster exchange and strengthen our sense of community – whether as a world leader in traditional archery at BEARPAW or as a social impact company at Buckle & Seam, which offers young people a future through educational initiatives.

A global network

Through our CEO Tim's membership in the EO, which Forbes describes as